Meetings Coordinator
Society for Human Resource Management - Alexandria, VA

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Coordinate and implement all aspects of assigned meetings and conferences including but not limited to: site selection, contract negotiations, coordinate site visits, meeting logistics, a/v, housing, food and beverage, travel arrangements, special events, communicate with vendors and reconcile billing.
Act as lead meeting planner including submission of RFPs and site selection, contract negotiations and meeting planning for Coordinators Conference, Regional Council Summit and Work/Flex Conference.
Plan and coordinate HR Certification Institute's ancillary meetings. Send out RFPs, negotiate hotel contracts, housing, AV, food and beverages, and reconcile billing.
Plan SHRM ancillary meetings as assigned by Meetings Manager.
Coordinate and manage the development of the Annual Conference activities including all planning meetings, team projects, concurrent session support, staff guide and materials. Act as lead for special attendee services including special accommodations, translation services and meals. Act as primary lead for Global Lounge, HRCI activities and SHRM Experience. Provide onsite logistical support in Staff Office.
Ensure department timelines and schedules for major projects are coordinated effectively. Provide administrative support and manage calendar and travel for the Vice President, Meetings and Conferences.
Act as back up for Diversity and Talent Management Conferences and assume selected responsibilities for SHRM Leadership Conference.

To perform this job successfully, an individual must be able to perform each essential duties satisfactorily. The requirements listed below are representative of theknowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Associate¬ís degree, Bachelor¬ís preferred or equivalent experience, preferably in an Association or Adult Education environment.
Minimum of 1-2 years meeting planning experience. High degree of organization, attention to detail and follow through. Strong customer service skills, meeting planning, working with hotels and vendors, negotiation skills, and budget management. Must be able to prioritize, multi-task and handle stressful situations. Must be able to read and comprehend contractual language. Good personal time management and high degree of personal productivity. Maintain a positive, professional attitude with customers, faculty, vendors, volunteers and staff. Strong verbal and written communication and interpersonal skills. Must be a team player and understand that position is in a support role for department. Ability and willingness to travel (15%) and work overtime when necessary. Requires solid skills in Microsoft Office Suite and willingness to learn other software. Knowledge of association management software.

The Society for Human Resource Management is an equal opportunity employer (M/F/D/V).
No Relocation authorized for this position.

ACCESSIBILITY NOTICE : If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: or TDD (703) 548-6990.

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