The City of Bend is actively recruiting for one (1) regular, full-time Municipal Court Supervisor position to work in the Municipal Court Division of the Finance Department. This is an exempt, non-represented supervisory position.
Applications will be accepted until the position is filled, however applications received by May 20, 2013 may receive preference for consideration.
It is required that you submit your application, cover letter and resume no later than the closing date and time specified for this job announcement. In addition, be sure to thoroughly complete the application including all relevant education and experience you possess. Incomplete application packets will not be considered.
This class is a working supervisor who oversees the courtroom clerical and administrative activities, including supervising clerks and administrative activity, maintains the preservation of court records and the payment of sanctions imposed by the Judge, provides budget oversight and administration, and supervises collection agency relations.
Functions, Duties and Responsibilities:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Supervises staff to include: prioritizing and assigning work; managing workload flow and conducting periodic analysis to modify and implement efficiencies and cost reductions; conducting performance evaluations; managing within a collective bargaining environment; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
Supervises and participates in day-to-day court activities and operations, which may include: ensuring compliance with applicable legal requirements; reviewing records, forms, and documents to ensure accuracy and timeliness of information; working independently with the City’s Police Department and judge on various court issues; conducting legal research; following legislative changes that affect court fines; reviewing legislative bill drafts; drafting court orders and legal correspondence; drafting and implementing court rules, policies and procedures; preparing statistical reports related to operational activities; scheduling staff; responding to requests for information; scheduling court hearings; inputting citations and collections of fines and fees; preparing court dockets; and providing customer service.
Assists in the development, administration and monitoring of the division budget and pays bills.
Provides assistance to the public or other agencies via the phone or in person; accepts payments; assists with information, problems, and/or concerns in a sometimes volatile environment.
Supervises and participates in the processing of court information, files, and cases, which includes: preparing, processing, composing, and proofreading a variety of court documents; organizing and maintaining court trial calendar; coordinating court appearances; arranging for interpreter services; entering information into databases; completing abstracts for DMV and court records; and/or, performing other related activities.
Complies with safety requirements of the position and actively promotes safe work practices.
In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
Performs other duties of a similar nature or level.
Knowledge, Skills and Qualifications:
· Supervisory principles;
· Court and legal terminology, principles, systems, and processes;
· Budgeting principles and practices;
· Bookkeeping principles;
· Court procedures;
· Customer service principles;
· Office procedures, methods, and equipment;
· Data entry techniques;
· Applicable local, state and federal laws, rules, and regulations;
· Filing techniques.
· Supervising and evaluating employees;
· Prioritizing and assigning work;
· Supervising division operations;
· Handling multiple tasks simultaneously;
· Providing customer service;
· Managing conflict and volatile situations;
· Applying local, state and federal laws, rules and regulations;
· Applying sound judgment in decision-making processes;
· Maintaining court records and information;
· Planning and executing processes and procedures for court;
· Compiling data and preparing related reports;
· Identifying, evaluating, and extracting pertinent information from a wide variety of documents and sources;
· Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Education, Experience, Certifications and Licenses Required:
Associate’s degree in a related field and five years of experience in a criminal justice or legal role, including two years of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. The ideal candidate has a minimum of five years direct experience working in a supervisory and administrative capacity in a Municipal Court System, preferably in Oregon.
· LEDS (Law Enforcement Data System) certification within six months of hire.