National Contract Administrator
Berkshire Property Advisors - Dallas, TX

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BASIC PURPOSE:

Under the general direction of the Vice President of Redevelopment, the National Contract Administrator is responsible for design, setup, negotiations, and ongoing support of national contracts for each property of Berkshire Property Advisors.

ESSENTIAL FUNCTIONS: (These are the main duties/tasks of the position and the important in order to be successful)

• Assure that all contracts are current

• Negotiate new contracts

• Maintain communication with vendors

• Maintain the National Purchasing Program

• Monitor quarterly rebates and update the properties

• Assist RVP's, DM's, and Managers as necessary with issues related to national contracts

• Assist in the selection and implementation of any new vendor programs that are for the benefit of the field

SPECIFIC RESPONSIBILITIES

• Contract generation that is compliant with Company policy

• Audit all contract documents to ensure SOX compliance

• Keep an inventory of all contract related to the property and regional office including maintenance supplies, cable, laundry, and pagers

• Establish and maintain a complete contract file and summary for each property

• Provide checklists and reports for senior management on the status of individual contract

• Act as an administrator for new vendors such as pager accounts, maintenance accounts, and residential phone service (as necessary) or any contract with new vendors

• Provide support for field personnel as it relates to national contracts

• It is expected that the National Accounts Coordinator will play an active and integral role with any vendor that affect the company such as the following: o Evaluation of new vendors and products for property management.

o Manage current contracts

o Act as an administrator for new vendors

MEETINGS AND CONFERENCE CALLS

• Participate in Conference Calls as needed

• Attend annual Leadership conference

• Yearly apartment association conferences

• Demos and evaluations of new vendors

ADDITIONAL RESPONSIBILITIES

• Perform any additional duties or tasks as assigned by the Senior Construction Manager.

• Perform any additional duties or tasks as assigned by the Office of the President.

The Company may revise this job description from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor is to limit the Company right to assign other functions to an employee in this position. This job description does not constitute a written or implied contract of employment.

JOB QUALIFICATION REQUIREMENTS:

Experience Knowledge Requirements:

• At least two years experience in the construction industry

• Understands how to read, negotiate, and comprehend contracts

• Excellent relation management skills

Technical/ Educational Requirements:

• Associates degree preferred, High school degree required

• Excellent computer skills

• Understands and is able to use Microsoft Office Suite of products including Word, Excel, Power Point, and Outlook

Physical Requirements: (amount of standing, walking, sitting, typing, lifting etc)

• Stand and walk or sit alternatively depending on specific needs of the day

• Have occasional need to perform the following physical activities:

Bend/Stoop/Squat Climb stairs

Push or Pull Reach above shoulder

• Have frequent need to perform standing and walking activities related to training

• Constant need to perform the following physical activities:

Writing/Typing Constant need; documents

Grasping/Turning Constant need; cabinets

Finger Dexterity Constant need; keyboard

• Lifting/Carrying (paperwork, deliveries, files, miscellaneous):

20 lbs. - 25 lbs Rare need

Less than 20 lbs Frequent need

Under 10 lbs Constant need

Vision Requirements: (Visual needs for the position – color, small details, inspections etc.)

• Constant need to complete forms, read and review reports and a wide variety of correspondence, view computer screen.

• Frequent need to see small detail

Hearing Requirements: (Hearing needs for the position –telephone, meetings, etc)

• Constant need to communicate over telephone and in person with property personnel, regional and corporate management and vendors

Speaking Requirements: (Clarity, customer interaction, presentations, etc)

• Constant need to communicate over telephone, in writing (typically email) and in person

• Must be comfortable speaking in front of small, medium and large groups

• Must create a positive working relationship with field personnel including Property Managers, Assistant Property Managers and other members of the operations team

• Must be comfortable speaking to senior management

Driving Requirements: (Driving needs for the position – from property to property, travel, etc)

• Frequent need to utilize personal transportation to travel between properties

• Must have valid driver's license and automobile insurance coverage

• Travel is required. The amount of travel will vary

Reasoning Development: (Low, Medium, High – for ability to apply logical thinking to defined problem solving)

• HIGH

• Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action

• Must effectively convey ideas, images and goals to a diverse group of personalities

WORKING ENVIRONMENT: (Indoors, Outdoors, special things to know about job)

• Indoors; office environment

Berkshire Property Advisors - 18 months ago - save job - block
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