OFFICE ADMINISTRATOR
DIAMOND CONTRACT SERVICES, INC. - Los Angeles, CA

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Under the direction of the Office Manager, performs a variety of clerical and administrative functions in accordance with general business procedures and principles. The successful candidate will provide support and relief for the human resources, payroll, and other office staff as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Provides clerical and administrative support in such areas as human resources and finance departments.
  • Filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors.
  • Follows organization and department procedures to complete tasks in a timely manner.
  • Answering incoming phone calls.
  • Maintain confidential information.
  • Other duties as assigned.
SECONDARY DUTIES AND RESPONSIBILITIES:
  • Act as back-up receptionist on company telephones and with walk-in traffic.
KNOWLEDGE, SKILLS AND ABILITIES:

To be successful in this position, the incumbent must possess the following knowledge, skills and abilities:

Education and Experience:

  • Graduation from High School, GED or equivalent.
  • Two (2) or more years of office, finance or other general clerical experience.
  • Proficient in MS Office required; HR and Finance Systems experience preferred.
  • Abilities:

  • Good communication skills—both verbally and in writing—to interact effectively with supervisors, co-workers and customers.
  • Conversational Spanish desired.
  • Read, understand and follow work instructions, directions and safety rules and regulations.
  • PC experience with two (2) or more years of experience with MS-Office products, including Excel, Word and Outlook.
  • Previous experience with database software, preferably Great Plains desired.
  • The ability to work in a fast-paced work environment with often changing and conflicting deadlines.
  • The ability to maintain confidentiality in all matters.
  • PHYSICAL DEMANDS:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Regularly required to bend, sit, stand, squat, stoop, walk, push, pull, reach with hands and arms at shoulder level or below, use hands to finger, handle and/or feel objects, tools or controls, speak and hear.
  • Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 25 pounds.
  • WORK ENVIRONMENT:

  • Employees are responsible for performing their duties in an environment that is free from discrimination, intimidation, coercion or harassment, including sexual harassment.
  • Work is generally performed indoors.
  • Noise level is generally low.
  • The employee must at all times adhere to the company’s and work site’s safety and environmental protection practices by performing work safely and in accordance with established standards.

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