Loyola University Chicago - Chicago, IL

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Position #:

Job Type:

Job Category

University Staff

FLSA Status:

Department / School / College

Graduate School-02550A

Is this partially or fully grant funded?


Duties and Responsibilities

The Graduate School seeks an office coordinator to perform the following functions: --Act as point person with students, faculty, and staff for database issues --Work with database architect to create/improve electronic forms --Service as liaison with Registration and Records --Works with the Associate Dean on the Records Integrity Project --Scan/Print and index incoming documents for electronic files --Maintain student data integrity via multiple platforms --Perform file audits for all graduating students, as well as maintain graduation application lists --Enter milestones on student records _ Performs other duties as assigned

Minimum Education or Experience

High school diploma or equivalent and one year of related experience in an office setting.

Certificates, credentials or licenses required to perform the duties of this position:

Computer Skills:
  • Proficiency in MS Office Suite and e-mail applications. -Knowledge of PeopleSoft, Docfinity, and Spreadsheets.
Previous office experience required. Effective oral and written communication. Attention to detail. Technologically savvy. Ability to multi-task. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants should be capable of carefully performing routine office work, such as creating a letter from a template, creating batches of letter in Microsoft Word from an Excel file, creating/updating an Excel file, entering data into our Student Information System and Docfinity, and communicating with relevant offices.

Physical Demands and Working Conditions

Does this job involve significant physical strain or activity?

Repetitive Motions

What unusual working conditions are associated with this job?


Rogers Park-Lake Shore


Job Open Date


Job Close Date

Open Until Filled

Candidates Eligible to Apply?

All Candidates

Application Types Accepted

University Staff Application

Required Applicant Documents


Optional Applicant Documents

CV/Resume Cover Letter

Special Instructions to Applicants

Because much of the work involves processing student records, graduation audits, and other records, this person should be detail oriented and concerned with accuracy. Applicants must embrace the Graduate School's culture of service excellence to its students and faculty. Communication (written/verbal) skills, and team player/collaboration also preferred.

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Shaped by our city and our Jesuit traditions, Loyola University Chicago offers students an educational environment unmatched forits...