OFFICE AST
University of Florida - Gainesville, FL

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The University of Florida Police Department invites applications for a vacant Office Assistant position in the Business Operations Division; the duties and responsibilities for this position are as follows; not all inclusive.

Responsible for the procurement and distribution of equipment and supplies. Prepare requisitions and initiate/monitor PCard transactions for all department purchases; ensure proper classification of expenditures, ensure mathematical accuracy, ensure correct chart fields are used; perform verification functions in accounting system to determine accuracy of encumbrances, account numbers, available balances and vendor codes as required; prepare reports of purchasing activity and reconcile with accounting system records; maintain auditable records maintaining internal controls for this operation; Responsible for the processing of payroll records for police department personnel. Ensure all employees are certified correctly for hours worked and leave used; ensure overtime reported has a supporting record of overtime worked properly completed with employee signature and supervisor approval;Responsible for documenting in the department’s Personnel Management System ( EMS ) database all instances of hours worked outside of an employee’s regularly assigned duty or in an overtime capacity, and then processing (invoice, deposit, reconcile) the billing of any of those hours that meet the criteria for reimbursement; maintain auditable records maintaining internal controls for this operation.Responsible for documenting in the department’s Personnel Management System ( EMS ) database all instances of hours worked outside of an employee’s regularly assigned duty or in an overtime capacity, and then processing (invoice, deposit, reconcile) the billing of any of those hours that meet the criteria for reimbursement; maintain auditable records maintaining internal controls for this operation. Responsible for financial activity associated with the Police Department Tow Account. Develop and maintain cash receipts, accounts payable and accounts receivable ledgers.

Minimum Requirements:
A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:
Knowledge of office procedures and practices; knowledge of principles and techniques of effective verbal and written communications; knowledge of the methods of data collection; knowledge of basic arithmetic; ability to compile and analyze data for administrative decisions; ability to organize and maintain records management systems; ability to understand and apply applicable rules, regulations, polices and procedures; Ability to deal with the public in a tactful and courteous manner; ability to perform basic arithmetical calculations; ability to work independently; ability to utilize problem solving techniques; ability to plan, organize and coordinate work assignments; ability to establish and maintain effective working relationships with others.

Health Assessment Required:
No

Special instructions to applicants:
Work performed primarily indoors; prolong sitting; must use stairs to access work area; prolong computer usage.

University of Florida - 14 months ago - save job - block
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