This position requires management and organization skills, self-motivation, creativity, resourcefulness, flexibility and the ability to get along well with others. The individual should have a background that includes strong secretarial, computer and bookkeeping skills. |
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Liaison with HR, AR, AP and finance at Corporate headquarters.
When receptionist is not available, answer phones and provide information to clients or potential clients in a professional manner.
Analyze and organize office operations and procedures such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, and other clerical services.
Evaluate office production, revise procedures, or devise new forms; order office supplies needed to improve efficiency of work flow. Establish uniform correspondence procedures and style practices.
Provide significant orientation to new employees to assist in assimilation; included but not limited to instructions on use of phone systems, computer and email, ordering policies, location of supplies. Prepare and continually update an orientation manual to facilitate this process.
Assist with accounts receivable collection efforts.
Other duties that may be assigned.
Associate's degree or equivalent from two‑year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
The individual must have a high sense of responsibility, be neat and dynamic and be capable of adapting to a wide variety of office responsibilities. The individual must be able to work alone and without direct supervision and have excellent communication skills having the ability to follow written and verbal instructions.
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