JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXECUTIVE SECRETARIES AND ADMINISTRATIVE ASSISTANTS
This position provides administrative support for the Strategic Planning Services Unit within the Director's office of the Division of Medical Quality Assurance.
Responsibilities include: assists in maintaining the division’s succession plan, assists in planning and preparing for meetings, e.g., Board Chair and Association meetings, creates process maps, takes and types minutes of meetings associated with over 300 projects, answers phone lines for data requests, provides data download instructions to customers, burns CDs for licensure data as requested by customers, serves as back-up to answer the phone for the Director’s office, assists with projects and performs data entry for the division-wide training programs, and daily activity reports used to account for time spent on projects. Additionally, the position serves as back-up to the public records liaison in creating invoices, entering public records requests in the database and distributing new requests to the appropriate offices, mailing completed requests and creating and mailing past due letters.
This position requires a security background check and/or drug screening and participation in direct deposit.
Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.