Office Administrator C
Boeing - Tukwila, WA

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Perform tasks for managers on the executive payroll: coordinate and process domestic and international business travel arrangements, monitor designated business traveler logistics, generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement, and verify payments to corporate credit cards. Collect and compile data to provide visibility of status for traveler review and signature. Create, edit and maintain electronic and written communication. Track and maintain information relative to department and business operations. Verbally communicate a wide variety of information to multiple audiences. Process incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritize and schedule management time and availability for efficient use of time. Track and maintain designated conference room schedules for availability and efficient use of resources. Coordinate with the appropriate focals to support the acquisition and maintenance of resources. Order and maintain office supplies. Plan and implement logistics for executive level internal and external events. Provide guidance for less experienced employees. Work under limited supervision.

Competencies

General

[ + ] Adaptability

Understands changes in own and others' work and situations; may be asked to explain the logic or basis for change to less experienced employees; actively seeks information about changes affecting own and fellow employees' jobs. Treats changes and new situations as opportunities for learning or growth; focuses on the beneficial aspects of change; speaks positively about the change to fellow interorganizational employees and occasionally to external customers. Quickly modifies behavior to deal effectively with changes in the work environment; readily tries new approaches appropriate for new or changed situations; does not persist with ineffective behaviors.

[ + ] Collaboration

Works effectively and cooperatively with fellow employees, peers from other teams and/or parts of the organization and occasionally external customers; establishes and maintains good working relationships by actively involving others and helping them feel valued, appreciated, and included in discussions. Places higher priority on team and/or organization goals than on own goals. Offers to provide help and/or leadership to other teams and/or employees and occasionally external customers when they need assistance.

[ + ] Customer Focus

Makes customers and their needs a primary focus of one's actions; develops and sustains productive customer relationships; uses information to understand customers' circumstances, problems, expectations, and needs; periodically becomes involved in sharing information with customers to build their understanding of issues and capabilities; considers how actions or plans will affect customers; responds quickly to meet customer needs and resolve problems; assists higher graded employees and/or project team leaders in implementing ways to monitor and evaluate customer concerns, issues, and satisfaction and to anticipate customer needs.

[ + ] Initiating Action

Takes immediate action when confronted with a problem or when made aware of a situation in own or other work area. Implements new ideas or potential solutions without prompting; does not wait for others to take action or to request action. Takes action that goes beyond job requirements in order to achieve objectives.

Technical

[ + ] Boeing Knowledge

Complete knowledge of Boeing's organizations, processes, program plans, policies and procedures, and products required to effectively perform functional responsibilities of the occupation.

Basic Qualifications For Consideration

Do you have work experience using Microsoft Office tools including Outlook, Excel, PowerPoint and Word?

Do you have experience arranging business travel and generating expense reports?

Do you have experience coordinating meetings and calendars for managers?

Typical Education/Experience

High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience.

Boeing - 2 years ago - save job - copy to clipboard
About this company
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The Boeing Company (Boeing) is involved in the design, development, manufacture, sale and support of commercial jetliners, military...