Office Administrator
Attorney General, Office of - Phoenix, AZ

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The Arizona Attorney General's Office Child and Family Protection Division/Protective Services Section is seeking an Office Administrator. Will work under the general direction of the Unit Chief Counsel who is responsible for the legal representation to DES relative to the Children, Youth and Families programs. This position is responsible for supervising, organizing and assigning work to subordinate legal assistant staff, select work methods and procedures, interview, hire, train, mentor and discipline all support staff. Prepare formal evaluations of legal staff and facilitate ongoing staff meetings and trainings. Maintain and approve attendance reports and leave requests. Liaison between support staff, line attorneys and Unit Chief Counsel. Train attorneys on office software and procedures. Administer collection and input of payroll; monitor attorney and paralegal time entry; coordinate approval for and payment of all litigation costs, CLE requests, travel claims, and witness fees.

Develop and implement internal procedural and policy changes within the trial unit; design and institute special projects as requested by Unit Chief Counsel; execute directives from AGO Executive Offices, Division Chief Counsel, Section Chief Counsel, or Unit Chief. Identify conflicts and draft screening memorandums and procedures for Section Chief Counsel approval; troubleshoot computer issues for trial attorneys; coordinate weekly hearing calendar and necessary litigation support for trial attorneys.

Knowledge needed:
  • Supervisory principles and practices
  • Problem solving
  • Training skills
  • Methods, techniques and principles for writing briefs, opinions, motions, responses, reports, and other legal documents in appropriate format
  • Legal concepts, terminology, principles, and procedures
  • Ethical obligations and requirements;
  • All applicable federal codes, state statutes, administrative rules, and regulations that pertain to dependency, guardianship, severance, and adoption matters
  • Methods to extract vital information from a variety of sources for legal research
  • Discovery procedures
  • File management and effective trial preparation.
Skills needed:
  • Extracting and utilizing information from statues, court decisions, legal documents and all related records
  • Training, planning, and organizing work activities of subordinate staff
  • Draft complex legal documents/reports
  • Written and oral communication
  • Interpersonal relationships
  • Interview, interact with and obtain information from clients, Federal, State and local government agencies, witnesses, and court personnel
  • Advanced MS Office skills
To view our Recruitment Video please follow this link: http://vimeo.com/arizonaago/employment

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the AG's Human Resources office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Administrative Services, 1275 West Washington, Phoenix, AZ 85007, Phone: (602) 542-8056, Fax: (602) 542-8000.

AGENCY JOB BOARD ID: AAG

State of Arizona - 24 months ago - save job