Office Administrator
BDO USA, LLP - New York, NY

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The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with partners and business line leaders, and serves as the liaison between partners, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regard to administrative issues within the location.

External Job Description - Essential Duties/Functions
- Oversees records management activities, including retention and filing procedures

- Directs all activities related to maintenance, care and repair of office equipment and facilities

- Manages local vendor relationships, including resolving vendor issues

- Retains office leases and insures that landlord and BDO comply with contractual requirements

- Coordinates local purchasing process to control all supplies and monitors inventory

- Analyzes office space allocations and requirements and recommends improvements as needed

- Manages the day-to-day operations of the facility to ensure proper functioning of the office.

- Plans and supervises office assignments and relocations

- Demonstrate support for Firm goals, objectives and initiatives

- Implements appropriate training policies and programs for administrative staff, including cross training

- Coordinates the development and implementation of local Crisis Management Plan

- Partners with National Office in disseminate of all communications to insure compliance with Firm policies and procedure.

- Consults with and advises Partners and Office Business Line Leaders on various administrative issues

- Proofs monthly financial statements as needed

- Monitors local office expenditures to ensure compliance with forecasted budgets

- Provides support to Assurance and Tax business lines (e.g. manage e-filing, handle GoFileRoom administration, send missing time reports, collaborate with Receivables Management to collect client fees, etc.), as needed

- Welcomes new employees and assist with new hire intake and paperwork, as needed

- Participates in local recruiting activities, as needed

- Other duties as required

Supervisory Responsibilities:

- Supervises all Administrative support personnel

- Evaluates the performance of administrative staff and assists in the development of goals and objectives to enhance professional development

- Collaborates with Office Business Line Leaders and Human Capital to interview, hire and terminate employees

- Conducts periodic administrative meetings

- Monitors administrative staff schedules to include coordination of time-off and integrated workflow between business lines

- Partners with Regional Director of Administration and Office Business Line Leaders to determine appropriate administrative staffing levels

- Completes compensation planning for local administrative staff

External Job Description - Qualifications
Education:

- Four (4) year college degree preferred

Experience:

- Two (2) or more years of management experience required

- Experience in a public accounting or professional services firm strongly preferred

- Prior administrative experience preferred

License/Certifications:

- N/A

Software:

- Proficiency in the Microsoft Office Suite

- PeopleSoft experience preferred

Language:

- N/A

Other Knowledge, Skills & Abilities:

- Solid judgment and reasoning skills

- Strong management and delegation skills to effectively lead and direct Administrative team

- Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner

- Ability to respond tactfully and professionally in high demand situations

- Superior verbal and written communicate skills

- Ability to successfully multi-task while working independently or within a group environment

BDO USA, LLP - 17 months ago - save job - block
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