Come join the Puget Sound Boeing Research and Technology (BR&T) Team as an office administrator. This key position is instrumental to the operation of multiple technology and program support teams in the greater Puget Sound area. The primary reporting of this position is to Puget Sound Boeing Defense & Security (BDS) Support, though the individual will be responsible for supporting multiple groups, and will get to work within a dynamic organization supporting both defense and commercial programs, spanning a wide variety of skill sets. The work environment is dynamic, so adaptability and good communication skills are very important. The successful candidate will work under general supervision to perform the following functions: coordinate and process domestic and international travel arrangements; monitor designated business travelers logistics, generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards; collect and compile data to provide visibility of status for traveler's review and/or signature; create, edit and maintain electronic and written communication; prepare reports, presentations and flow charts; process incoming and outgoing communication and correspondence to ensure proper dissemination of information; prioritize and schedule management-level employee time and availability for efficient use of resources; track and maintain designated conference room schedules for availability and efficient use of resources; plan the acquisition and maintenance of resources; order and maintain office supplies; and plan and implement logistics for internal and external events and meetings.
[ + ] Adaptability
Generally understands changes in own and others' work-group tasks and situations as well as the logic or basis for change; generally seeks information about changes affecting own and fellow employees' jobs. Treats changes and new situations as opportunities for learning or growth; focuses on the beneficial aspects of change; speaks positively about the change to work group members, direct supervisor, and occasionally members of others work groups. Quickly modifies behavior to deal effectively with changes in the work environment; readily tries new approaches appropriate for new or changed situations; does not persist with ineffective behaviors.
[ + ] Building Trust
Demonstrates honesty; keeps commitments; behaves in a consistent manner. Usually shares thoughts, feelings, and rationale so that work group members, direct supervisor, and occasionally members of others work groups understand personal positions. Generally listens to others and objectively considers others' ideas and opinions, even when they conflict with one's own. Treats people with dignity, respect, and fairness; gives proper credit to others; stands up for deserving others and their ideas.
[ + ] Collaboration
Generally works effectively and cooperatively with work group members, direct supervisor, and occasionally members of others work groups; establishes and maintains good working relationships by helping people feel valued, appreciated, and included in discussions. Places higher priority on team and/or organization goals than on own goals. Normally offers to help work group members, direct supervisor, and occasionally members of others work groups when they need assistance.
[ + ] Customer Focus
Considers customers and their needs when performing and/or working with others on routine tasks; supports others and occasionally becomes directly involved in developing and sustaining customer relationships; assists more experienced employees in seeking information to understand customers' circumstances, problems, expectations, and needs; prepares information which more experienced employees will share with customers to build their understanding of issues and capabilities; considers how day-to-day actions or plans affect customers; responds quickly to help others address customer needs and resolve problems.
[ + ] Decision Making
Recognizes a variety of issues, problems, or opportunities in own and occasionally in other work groups and determines whether action is needed; identifies the need for and collects information to better understand issues, problems, and opportunities. Generally integrates information from a variety of sources; detects general trends, associations, and cause-effect relationships. Creates relevant options for addressing problems/opportunities and achieving desired outcomes. Generally formulates clear decision criteria; evaluates options by considering implications and consequences; chooses an effective option. Implements decisions or initiates action within a reasonable time. Generally includes work group members, direct supervisor, and occasionally members of others work groups in the decision-making process as warranted to obtain good information, make the most appropriate decisions, and ensure buy-in and understanding of the resulting decisions.
[ + ] Initiating Action
Generally takes independent action when confronted with routine problems or situations. Implements new ideas or potential solutions without prompting; does not wait for others to take action or to request action. Occasionally takes action that goes beyond job requirements in order to achieve objectives.
[ + ] Managing Work
Has a general sense of more critical and less critical activities and tasks; adjusts priorities when appropriate. Generally ensures that required equipment and/or materials are in appropriate locations so that own and others' work can be done effectively. Allocates own time to complete work; tries to coordinate own and others' schedules to avoid conflicts. Usually takes advantage of available resources (individuals, processes, departments, and tools) to complete work efficiently. Uses time effectively and rarely allows irrelevant issues or distractions from interfering with work completion.
[ + ] Work Standards
Strives to achieve a high level of quality, productivity, or service based on criteria established by supervisor/manager. Dedicates required time and energy to assignments or tasks to ensure that no aspect of the work is neglected; works to overcome obstacles to completing tasks or assignments. Accepts responsibility for outcomes (positive or negative) of one's work; admits mistakes and refocuses efforts when appropriate. Provides encouragement and support to others in accepting responsibility.
[ + ] Analytical Skills
Skill and ability to: collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources at the work group level.
[ + ] Information Technology Fluency
General ability in the use of personal computing hardware and software to enter project information, such as, task status, cost estimating, and tracking. General knowledge of processes and tools to maintain, archive, and retrieve digital files. General knowledge of constructing/building reports and presentation materials as needed for assigned projects or in support of higher-level project leads on large projects.
Basic Qualifications For Consideration
Do you have experience scheduling meetings and resources for large groups?
Do you have work-related experience with Microsoft Office?
Do you have experience booking travel and processing expense reports for others?
High school diploma or GED and typically 1 or more years' related experience or an equivalent combination of education and experience.
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