Office Administrator
IBI Group - San Jose, CA

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A vital part of IBI Group’s success is the dedication of our corporate team. They don’t just balance our books or fix our computers or take notes in a meeting; each staff member has an important role in our company-wide accomplishment.

Everyone contributes to a common goal. Our diverse, energetic staff prides themselves on helping their teams run smoothly.

IBI Group’s San Jose office is searching for an Office Administrator to join its growing team.

Are you looking for a challenging opportunity that will allow you to develop the skills and confidence to become a crucial member of the construction administration team? Are you looking for the opportunity to work closely with Project Managers and learn about the Architecture field? Are you looking for a position where you can grow to become a senior member of an administration team?

Then come discover what IBI has to offer.

IBI Group a career you can Define…Discover It!

Responsibilities: •
Processing project-related information (including project directories, schedules, team members, project numbers, specifications, etc.) •
Scheduling project meetings •
Compose/type project correspondence •
Maintains project file system •
Coordinates the distribution of project documentation •
Provide general administrative/clerical support to the entire project team •
Processes contracts and submission of agency forms. •
Processes closeout documents for DSA (Division of the State Architect) projects.

Qualifications: •
At least five (5) years of experience in an architectural office or construction specialty field or related area preferred •
Working knowledge of commonly-used concepts, practices, and procedures within the architectural/construction industry, including protocol, process and schedules. •
Strong oral and written communication skills •
Proficient in Microsoft Products •
Ability to meet deadlines

Founded in 1974, IBI Group is a multi-disciplinary consulting firm providing a range of services focusing on the physical development of cities. IBI Group specializes in four areas of development: Urban Land, Facilities, Transportation and Systems. Worldwide, we employ over 3100 professionals in more than 76 offices internationally and we proudly practice with ISO 9001:2008 certification.

We thank all applicants for their interest. However, only those selected for an interview will be contacted. IBI Group is proud to be an Affirmative Action / Equal Opportunity Employer.

  • Communication
  • Microsoft Office

IBI Group - 2 years ago - save job
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