External Job Description
NRT is the largest residential real estate brokerage company in the nation. NRT and its affiliated companies, marketing partners and joint ventures provides mortgage, title, insurance, escrow, warranty, relocation and concierge services to NRT's family of companies. We own and operate companies in more than 35 of the nation's largest metropolitan areas, with approximately 725 sales offices, 4,700 employees and 42,000 sales associates in our extended family. Our companies do business under the world-renowned Coldwell Banker, Coldwell Banker Commercial, ERA, Sotheby's International Realty and The Corcoran Group brand names.
The Office Administrator is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the agents, the Office Administrator may play a key part in coordinating all the activities involved in advertising, listing, sales and closings of properties. They may also be involved in handling expenses, disbursements and reporting.
Essential Duties and Responsibilities:
Manage all aspects of listings including: process listings, sales and closings in Trident, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys and accounting staff, capture leads for mortgages, process sale transactions, making deposits, releasing money as appropriate, secure and distribute commission checks.
Manage MLS, company websites including new listings into MLS, company website, Realtor.com: attach property photo as soon as property is listed, schedule all advertisements including previews, features, open houses, buyers guide and newspaper while maintaining advertising budget.
Support sales associates with on-boarding and processing upon hiring, train sales associates on phone and other office systems, order business cards, name badges, prepare listing and buyer packets, provide consistent level of support in the processing of all sell/buy transactions.
Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.) including those generated through Cognos.
Manage branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports.
Manage all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new hire paperwork and licenses, maintain files and oversee general office appearance and repair issues.
High School Diploma or equivalent.
Two or more years experience in a customer centric business environment with administrative responsibility.
Proficiency in Microsoft Office: Word, Excel and Outlook.
Creative problem solving skills. Strong communication skills, verbal and written.
Ability to interact successfully with both internal and external customers at all levels.
Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests and discounts.
Ability to multi task, prioritize and be flexible with changing business needs in a team environment.
In compliance with the Immigration Control and Reform Act of 1986, NRT LLC and its subsidiary companies will hire only U.S. citizens and aliens lawfully authorized to work in the United States. NRT does not generally provide sponsorship or employment visa status. Employment by NRT is contingent upon completing Form I-9 Employment Eligibility Verification, education verification, and satisfactory reference and background checks. NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment. Currency USD Amount of Travel No Travel Work At Home No
Realogy - 10 months ago