Office Assistant
A2Z Development Center, Inc. - Irvine, CA

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The Office Administrator is both a strategic and hands-on role that provides support to the entire office of a2z Research and Development. The role is critical in executing our people initiatives, providing great internal customer support, and driving excellence and process improvement.

Specifically, you will:
  • Answer phones and transfer to the appropriate staff member, taking and distributing messages as appropriate
  • Greet visitors and clients and direct them to the appropriate staff member
  • Receive, sort, and distribute incoming mail as well as prepare outgoing mail for distribution
  • Maintain office filing and storage systems
  • Faxing, scanning, and copying of documents, creating new hire packets
  • Coordinate and maintain staff administrative records such as staff parking, staff phones, etc.
  • Create documents, reports, and correspondence
  • Assist with event planning and implementation
  • Monitor and maintain office supplies
  • Ensure office area clean and tidy
  • Willing to roll up sleeves and assist with meal delivery, ordering meals, clean up after lunches, cleaning of whiteboards and kitchens

Basic Qualifications
  • 5+ years' experience in a similar role
  • Proficient in Microsoft Outlook, Word and Excel
  • Internet skills

Preferred Qualifications
  • Bachelor's degree
  • Strong written and verbal communication skills
  • Strong organization skills; can prioritize and multi-task in a fast paced environment
  • Good judgment and accuracy; can follow detailed instructions
  • Positive, enthusiastic outlook; proactive and solution oriented
  • Ability to diagnose problems and identify appropriate solutions
  • Passion for technology
  • Experience with rapid and complex changing work environment
  • Experience with metrics and fact-based decision making
  • Ability to influence and interface with members of the business

About this company
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