TRISUN Healthcare is currently seeking an Office Assistant to join our Victoria Gardens of Allen team!!
Performs receptionist, clerical and administrative duties utilizing tact, sensitivity and professionalism with employees, residents, families and visitors.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Courteously greets and directs visitors appropriately.
Efficiently processes incoming and outgoing phone calls, taking and delivering messages as required.
Responds to telephone and walk-in inquiries and directs to appropriate personnel.
May manage resident trust transactions.
May receive payments from responsible parties and maintains an accurate cash receipt log.
Responsible for processing all facility invoices for payment.
Reconciles Accounts Payable.
Maintains and controls release of Purchase Orders for the facility.
Provides employment applications, reviews them for completeness, and logs them as required.
Coordinates all necessary inputs and data for timely and accurate payrolls.
Reviews and distributes paychecks.
Distributes incoming mail to staff and residents.
Purchases, receives, and maintains an inventory of all office supplies.
Attends and participates in scheduled in-service programs and staff meetings
Maintains confidentiality of necessary information
Understands and adheres to guidelines of “Residents Rights.”
All other duties as assigned.
EDUCATION and/or EXPERIENCE
Ability to operate switchboard, previous experience with multi-line system preferred. Excellent PC skills with spreadsheet and word processing experience. Working knowledge of copier, fax machine, printers and other office equipment. Excellent oral and written communication skills. Open, friendly, customer-service oriented personality needed to interface with residents, families, staff, and visitors in a positive manner. Works without close supervision.
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS and WORK ENVIRONMENT
Employee is required to hear, speak, sit, stand, and walk daily. The position is located in healthcare facility environment. Employee may lift up to 50 pounds.