Office Assistant
Jacobs 4.01,176 reviews - New York, NY

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This is a great opportunity to support premier construction management program. We seek a professional who is a team player , has good working knowledge of Excel, Word, Adobe Acrobat, some Power Point; ability to think on your feet and be flexible, good communications and organizational skills and ability to multi-task. The candidate we select will thrive in a team environment and enjoy working with a diverse organization.

Responsibilities will include maintaining contract files; managing distribution of documents to multiple Contractors and government officials; providing copying, scanning, couriering to local offices and archiving functions for contract documents; maintaining the filing system, updating databases (Prolog), tracking and processing submittals, RFI's, daily reports, correspondence, invoices, change orders, meeting minutes, monthly reports, etc. Individual will work directly with client in client office space and must ensure client satisfaction. Provide other information as requested. Knowledge of databases (Prolog preferred), MS Excel and MS Word required.

Training and Experience

We prefer a minimum of 5 years administrative experience to include 3 years of construction project experience. Candidate must be able to secure a government clearence and be a US citizen. Ideal candidate will have in depth Microsoft Office experience with construction management firms in New York area.

Other Essential Functions

Other Requirements

Must be able to lift up to 20 pounds, walk short distances, ability to access a shuttle bus.

Affirmative Action/Employment Opportunity

Jacobs Engineering Group, Inc. provides equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, disability or any other characteristic protected by law.

Amount of Travel

About this company
4.01,176 reviews
At approximately $13 Billion in revenues, Jacobs is one of the world's largest and most diverse providers of technical, professional, and...