A part-time resource within the Facilities & Corporate Services (FCS) Department, a Medidata Office Assistant is responsible for helping to ensure the efficient day-to-day running of the office(s) to which he/she is assigned.
Key Responsibilities :
Act as point of contact to outside callers; moderate telephone responsibilities
Greet guests, messengers, couriers and other visitors at the front desk, and ensure that identification is checked and the visitor log is completed
General upkeep of the common areas of the office; ensure that the reception area and conference rooms are clean, neat, stocked and organized
Sort and distribute incoming mail and shipments
Assist FCS management with conference room calendar; assist employees with reserving rooms if needed
Re-stock office and kitchen supplies and other office essentials
Coordinate outgoing mail and shipments, including USPS, Royal Mail, DHL, Fed Ex and UPS
Assist in ordering catering when needed and in setting up the delivery, ensuring that the correct department is charged for the expense
Assist local FCS management with Health & Safety topics
Perform outside errands on occasion as required
Act as back-up for other FCS resources and management as required
May also assist with special projects for Human Resources on occasion
Intermediate Word, Excel and email skills required
Professional and polished at all times in demeanor, appearance, telephone manner
Strong customer service orientation and interpersonal skills
Flexible, team player approach at all times
Able to multi-task and prioritize effectively
Excellent time management and organizational skills
Strong verbal and written communication skills
2+ years reception/ administration/office assistant experience preferred
Please note that part-time positions do not include benefits or a bonus potential.
Hear what our employees have to say about working at Medidata Solutions. http://www.maddash.net/videos/medidata
Medidata Solutions, Inc. is an Equal Opportunity Employer. Medidata Solutions provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or status as a veteran. Medidata Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
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