Office Assistant
National Audubon Society, Inc. - United States

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Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action. By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive. And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level. What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 43 Audubon Centers , Important Bird Area Programs in 46 states, and 700 staff across the country. Audubon is an Equal Opportunity Employer (EOE).

Position Summary:

The Office Assistant will support the Center Director, Education Manager and staff at the Theodore Roosevelt Audubon Sanctuary and Center to ensure the smooth operation of the location. S/he will be responsible for managing store inventory, coordinating the Center calendar, and assisting with numerous administrative tasks needed to support staff functions and center operations.

This is a temporary, part-time position with a 21 hour work week; occasional evening or weekend work may be required.

Essential Functions:
  • Responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency; provide primary administrative support for Center/Sanctuary/Location and staff.
  • Oversee and coordinate the Center calendar for all functions including events, programs and staff scheduling.
  • Assist the Center Director and Education Manager in maintaining records relating to programs and operations.
  • Manage store inventory: ordering, stocking and pricing.
  • Prepare and process payments to the Center for programs, sales, contributions and membership.
  • Assist with all correspondence, including bulk mailings.
  • Maintain records for financial tracking; prepare reports as needed and requested.
  • Welcome visitors, answer phones, provide visitors with information about the Center, programs and events.
  • Schedule programs and manage program participant registrations, as requested.

Qualifications and Experience:
  • High School Diploma or GED equivalent required; Associates Degree preferred
  • 1-2 years' demonstrated experience providing excellent customer service
  • Excellent organizational, interpersonal and communication skills
  • Proficiency in Microsoft Office applications, to include Excel, Outlook, PowerPoint and Word
  • Ability to work both cooperatively in a team and independently
  • Ability to work in a fast-paced environment juggling multiple priorities while demonstrating creativity and professionalism
  • Strong commitment to the mission and vision of Audubon

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About this company
National Audubon Society is committed to conserving and restoring natural ecosystems, focusing on birds and other wildlife for the benefit...