This recruitment will be used to fill one full-time Office Assistant position for the Josephine County Extension Office for Oregon State University (OSU) located in Grants Pass, OR.
The position is based at the Josephine County Extension Office in Grants Pass. This OSU office includes faculty members serving family & community health, nutrition, 4-H, urban/commercial agriculture and forestry. The primary purpose of this position is to provide support to the program areas and the Office Specialist.
The position requires driving your personal vehicle to run various office errands.
40% - Communications/Customer Service:
Answer multiple phone lines, screen and direct incoming calls, takes messages if necessary & distributes information promptly.
Greet clientele, staff and volunteers & provide information, directions & instructions about our services.
40% - Document preparation & processing:
Prepare written materials, correspondence & reports required for programs/by staff.
Input data into various computer programs/files
Prepare spreadsheets for participants enrolled in workshops.
Process documents for entry into an accounting system.
Assist Office Specialist with preparing class catalog & web editing.
Track receipt of funds for publications and workshops; Develop deposits & input into software.
20% - Department Support:
Prepare bulk mailings and other mail
Organize and maintain office files.
Order supplies & program educational information as requested.
Coordinate equipment and facility repairs and maintenance.
Assist with 4-H materials & data entry.
Assist with special projects as requested by supervisor Close office and facilities; lock doors and secure files.
Position Duties (continued):
Working Conditions/Work Schedule:
Completion of courses or training in office technology; OR one year of general clerical experience; OR an equivalent combination of training and experience.
Customer Service Experience.
Cash Handling Experience.
Ability to multitask.
This position is designated as a critical, security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be deemed fit for duty at placement and while serving in the position.
This position must possess and maintain a current, valid driver's license and maintain a satisfactory driving record while serving in the position; therefore, the incumbent must provide a copy of their driving history for the past 2 years from the issuing state's Dept. of Motor Vehicles.
Web Editing Experience.
General knowledge of MS Office (Outlook, Word, Excel, PowerPoint, Publisher, Excel & Access) Experience.
A demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only)
Indicate how you intend to recruit for this search:
Competitive / External - open to ALL qualified applicants
For Full Consideration Date
Recommended Full-Time Salary Range
A demonstrable commitment to promoting and enhancing diversity is:
A preferred qualification
Special Instructions to Applicants
The Employment History and Education section of your employment profile (application) MUST be complete and clearly show how you meet the minimum/required qualifications for the position. Applications will be reviewed based on the information submitted on your employment profile (along with posting specific question responses, transcripts, and licenses/certifications if required for the position). Resumes are NOT accepted at the application stage for classified staff positions.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
OSU is an affirmative action/equal opportunity employer.
Finalists for this position will be required to complete a criminal history questionnaire. Offers of employment will be contingent upon a satisfactory criminal history check.
Finalists for this position will be required to obtain their driving history for the past 2 years from the issuing state's Dept. of Motor Vehicles. Offers of employment are contingent upon a satisfactory driving history and possession of a valid driver's license.
Preview of Posting Specific Questions
Responses to the Posting Specific Questions are limited to 1200 characters, including spaces, when answered within the system space provided.
Oregon State University - 10 months ago