Office Assistant
Texas Tech University - Lubbock, TX

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Performs routine and moderately difficult clerical duties of a specialized nature, which may be performed in a variety of University settings. Responsibilities may include basic bookkeeping, data coding, filing, sorting, posting, verifying, recording, typing, and word processing. Work is performed under close supervision within established policies and procedures with job performance based upon tasks completed.

Major/Essential Functions
Responsible for effective receptionist services to visiting guests, parents, students, university officials, and international guests for both the Undergraduate Services Center and the Center for Global Engagement.
Manage appointments and calendars for all personnel within the USC and CGE , including making student appointments, sending initial email surveys for CGE , and appointment reminders.
Answer phones, maintain accurate files and data entry as needed for USC and CGE , which includes but is not limited to: updating and cross-checking students statuses in the CGE database.
Good interpersonal and problem-solving skills as well as work ethic with attention to detail, self-motivation, flexibility and team cooperation are essential.
Provides primary secretarial support for both the USC and CGE .
Assist with organizing and hosting receptions, events, such as: Honors Reception, Scholarship Reception, and Commencement Reception for USC .
Responsible for ordering printing and promotional materials for both departments, including: certificates for receptions, diplomas for graduates, advising sheets, affiliate booklets from around the country and world, recruitment materials and more as necessary.
Must be able to help with country research and information guidelines, as well as organize and maintain spreadsheets for and from CGE workshops.
Must be able to compose, track and manage a large email flow for both departments, which includes but is not limited to: Workshop information guides, workshop class schedules, email campaigns, surveys, event announcements and more.
Compose confidential emails/letters to students, parents, etc., as well as compose literature for prospective students and parents and the public.
Must be able to run reports for both departments as needed, do mail merges from said reports, and disseminate information as needed to the appropriate departments/personnel.
Use spreadsheets for bookkeeping and data compilation, responsible for the preparation of summary reports and projections from data for both center and more as needed.
Primary support for and direction will be from the directors for both the USC and CGE .
Must keep up to date on program offerings of the CGE and be primary recruiter for all study abroad programs as initial contact with students and parents of the CGE , as well as what kind of programs are offered and how they work and more as needed.

Occasional Duties
Other duties as assigned.

Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent.
This is a Security Sensitive Level I Position: Applicants for this position will be subject to a criminal background check and may be required to be fingerprinted.

Preferred Qualifications
Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Security Sensitive?

Security Level (TTU only)
Level I

Does this position work in a research laboratory?

If yes, are select agents used in this laboratory?

Pay Basis
Semi-Monthly (Non-Exempt)

Job Type
Full Time

Texas Tech University

Work Location

Zip Code

Job Open Date

Job Close Date

Special Instructions to Applicants

Physical Demands

Salary Grade

Hourly Pay Range
8.17 - 11.45

Monthly Pay Range

Internal Candidates Only?

Internal Cand Open Date

Internal Cand Closing Date

EEO Statement:
The entities of the Texas Tech University System are Equal Opportunity Employers and employ without regard to sex, race, color, national origin, religion, age, disability, genetic information, status as a disabled or Vietnam era veteran, or other protected classes.

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