Office Assistant
UCONN Health Center - Connecticut

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This class is accountable for performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in the Intensive Care Unit.

MINIMUM QUALIFICATIONS, KNOWLEDGE, SKILLS, ABILITIES:

Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which may include word processors, computer terminals or other automated equipment; ability to schedule and prioritize workflow; ability to read and interpret complex instructions. THIS POSITION MAY BE UNDERFILLED AT THE CLERK TYPIST LEVEL.

REQUIREMENTS:

Two (2) years' general clerical work experience.

SUBSTITUTION ALLOWED:

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling six (6) months of experience.

SPECIAL: Must pass an EKG Monitor exam within 6 months to maintain employment.

PREFERRED: Medical terminology and current experience in an intensive care unit or acute care setting.

EXAMPLES OF DUTIES:

1. TYPING: Types a variety of materials in relation to other duties or as assigned; enters and retrieves data on computer terminals.

2. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use.

3. CORRESPONDENCE: Compose routine correspondence.

4. REPORT WRITING: Compiles and completes recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).

5. INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; responds to inquiries from other work units or departments/agencies; applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; may lead lower level employees in carrying out assigned clerical functions.

6. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; processes a variety of documents in determining routine case status; exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by phone or form letter; processes purchase requisitions/purchase orders for subsequent action; prepares payment lists and billing invoices; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; maintains billing control cards, files, journals or account ledgers by posting credits, expenditures, interest, etc.; figures payments, costs, discounts and adjustments using prescribed methods and formulas; receives monies in various forms such as cash, checks and money orders and prepares for deposit; maintains inventory and orders supplies; uses a variety of automated equipment to perform job functions; performs related duties as required. This position may be filled at the Clerk Typist level.

SCHEDULE: Full time, 80 hours every two weeks, rotating 2nd and 3rd shift, 3:00 p.m. to 11:30 p.m. and 11:00 p.m. to 7:30 a.m., every other weekend and holidays as required, 30 minute unpaid meal break. THIS POSITION MAY BE UNDERFILLED AT THE CLERK TYPIST LEVEL.

FULL TIME EQUIVALENT SALARY MINIMUM: $38,552

UCONN Health Center - 10 months ago - save job - block
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