Office Assistant
University of Florida UFL - Gainesville, FL

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Requisition number:
0902440
POSITION INFORMATION

Requisition Title
Office Assistant

Working Title
Office Assistant

Position number:
00021441

Advertised Salary:
Expected starting salary range is $15.32-18.19 per hour, negotiable within range, based on education, skills, and experience.

FLSA Status:
Non-Exempt

Job Type
Full-Time

Job Category
TEAMS

Work Location
Main Campus (Gainesville)

If other work location

DEPARTMENT INFORMATION

Department:
33040000-HP-BEHAVIORAL SCI COMM HLTH

College/Unit
33040000-HP-BEHAVIORAL SCI COMM HLTH
POSTING TEXT

Job Description:
This position is housed in the College of Public Health and Health Professions, Department of Behavioral Science and Community Health. The duties in this position include management of fiscal and payroll tasks in addition to supporting the coordination and maintenance of the Chair’s schedule and calendar.

Fiscal
Process vouchers for payment in PeopleSoft Accounts Payable for multiple funds. Research purchase requests for best vendor selection and price comparisons. Process requisitions and purchase orders as required. Place pcard orders, reconcile and image vouchers. Reconcile and verify monthly expense transactions for all funds against monthly ledgers. Manage department inventory of all phones, Internet lines, office equipment, computers and laptops. Assist with departmental operations, special projects as needed.

Travel
Prepare and process travel authorizations and expense reports for department employees in PeopleSoft. Coordinate recruitment efforts. Research and arrange airfare reservations, hotel rooms, car rentals and any other tasks required of traveler. Conference and event coordinator as required by Chair and faculty for on-site department events.

Administrative
Provide support to Department Chair in coordinating and maintaining calendar. Schedule all details of meetings and events as required by Chair. Prepare meeting agendas, announcements, brochures as needed. Coordinate social functions as requested. Create and maintain confidential files. Prepare and record department meeting minutes.

Payroll
Audit and approve student assistant and OPS payroll in PeopleSoft. Receive and audit time sheets for accuracy and salary distribution. Provide backup payroll approval for Coordinator. Process leave requests by Chair. Audit bi-weekly department leave activity reports in PeopleSoft for accuracy.

Other
Perform other duties as requested by the Chair and Coordinator to ensure the smooth operation of the department.

Minimum Requirements:
A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:
Ability to function in a professional manner and communicate well with others verbally.
Possess good telephone skills.
Accuracy and attention to detail essential. Ability to work independently and be resourceful.
Applied experience with fiscal and payroll applications in PeopleSoft.
Working knowledge of spreadsheet software applications such as Excel and Access.
Advanced knowledge of Outlook applications.
Ability to follow verbal and written instruction.
Ability to track and follow-through on numerous projects as needed.
Ability to apply problem-solving techniques.
Ability to maintain confidentiality.
Supervisory skills.

Health Assessment Required:
No

Special instructions to applicants:
This is a time-limited position.

If you are a Florida resident claiming veteran’s preference, please upload a copy of your DD-214 with your application for consideration.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty and staff. If accommodation due to disability is needed to apply please call (352) 392-1251 or TDD 1-800-955-8771.

Posting Date:
02/07/2013

Closing Date:
02/22/2013

Open Until Filled:

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