Office Automation Clerk
Department Of Agriculture - East Lansing, MI

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Relocation expenses will not be paid.

This position is located in the area office. The incumbent maintains automated animal disease program records throughout the performance of a variety of duties which includes verification of source document data, disease program data entry and retrieval, periodic monitoring of disease statuses and compilation and reporting of current disease statuses within the area. Additionally, the incumbent will perform administrative and export functions in a backup capacity.

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response KEY REQUIREMENTS

U.S. Citizenship DUTIES:
The duties may include, but are not limited to:
Accesses the Generic Data Base (GDB) to enter and retrieve data in specific programs.

Verifies accuracy and completeness of source documents received from the laboratory, internal customers, and external customers.

Initiates disease status reports which are used to determine the classification status of the state for the tuberculosis and brucellosis programs.

Develops and maintains a tracking system that enables the area to initiate trace backs for all disease programs.

Queries data to generate and prepare periodic reports detailing current disease activity within the state.

Develops and executes macros (SQL) to retrieve data within various formats as needed.

Maintains all swine slaughter surveillance data in accordance with the provisions of the Major Packer Surveillance program.

Collects slaughter data for specific contractual agreements.

Oversees the brucellosis certified and tuberculosis accredited herds.

Independently initiates and composes letters and correspondence.

Maintains subject matter and herd owner files.

Troubleshoots area computer software and hardware problems.

Maintains up-to-date cooperative program computer files and backs up the LAN daily.

Provides direct, technical supervision for guidance and advice to lower-graded employees assigned to enter program data.

Serves as backup to ASA and Secretary when necessary.

Handles, opens, sorts, and routes mail in a back up capacity.

To qualify, you MUST meet all qualification requirements by the closing date of the announcement.

Applicants can qualify by meeting the EDUCATION requirements specified below and/or the SPECIALIZED EXPERIENCE requirements.


GS-5: Completion of four years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

TRANSCRIPTS are required if:
You are qualifying for the position based on education.

You are qualifying for this position based on a combination of experience and education.

This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts .


Applicants must have one year of specialized experience equivalent in level of difficulty and responsibility to the next lower level in the Federal Service. This experience may have been obtained in the private or public (local, county, state, Federal) sectors.

Examples of qualifying experience include, but are not limited to:

Producing a wide range of documents that require complex formats, such as graphics or tables within text.

Edits, updates and reformats electronic drafts, spreadsheets and databases.

Performing a variety of administrative functions (e.g. budget, procurement, record, keeping, information resources management)

Preparing various routine correspondence/reports, maintaining files, and reviewing and processing mail.

Coordinating inventory control, mail management, records management, vehicle fleet management, etc.


Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following:

Combining Education and Experience for Clerical and Administrative Support Positions

Special Conditions:
Males born after 12/31/59 must be registered with the Selective Service.

DD214 (Member 4 copy) or other veterans' documents required to receive veterans' preference.

As a condition of employment, a background investigation may be required for this position.

Applicants must be qualified typists (40 WPM).

Subject to satisfactory completion of one year probationary period.

We understand that accepting a position with Veterinary Services may require the need for spousal career placement assistance. To help you and your family make a successful career transition, Veterinary Services is dedicated to providing information on career placement assistance. Please visit the following web links for more information:

This position is subject to unscheduled overnight details of undetermined lengths in the event of animal health emergencies or other conditions requiring immediate response, as required by the Agency. (Extensive periods of time may be designated for overnight details.)

Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your resume must support that you meet the specialized experience requirements described above and are proficient in the following skills or competencies below. Please note you are not required to provide specific narrative responses to the skills and competencies described in this section.

Abiltiy to type and perform stenography

Knowledge of basic office skills

Knowledge of advance office skills

Ability to communicate and knowledge of organizational skills

Category rating procedures will be used to rank and select eligible candidates. The following quality categories will be used: Best Qualified, Well Qualified, and Qualified. Within each quality category, veterans' preference eligibles will receive selection priority over non-veterans.

Your final category placement will be based on your responses to the assessment questionnaire. Please ensure your resume provides enough detail to support your responses.

If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.

To preview questions please click here .

Eligibility for employee benefits depends on your type of appointment and your tour of duty (work schedule). Generally, you must be hired on a permanent basis and have a regular full or part-time work schedule. For more information on potential benefits, go to: Federal Employee Benefits OTHER INFORMATION:

For information regarding CTAP eligibility for displaced Federal employees click: Career Transition Assistance Programs

More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.

Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).

For information on filing a complaint of discrimination, click: Filing a Complaint

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