Office Coordinator I
Maricopa County Community College District - Mesa, AZ

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Assists the Library Department Chair, Librarians, and the Library Information Technology Program Coordinator. Works closely with the Library Department Secretary. Provides general office support. Communicates in an effective and timely manner with students, faculty, and staff. Demonstrates a commitment to service excellence, innovation, student success, integrity and diversity in the performance of job duties.

Essential Functions

35% - Library Information Technology Program: Provides administrative support for the MCC Library Information Technology Program, helps students and instructors with general questions related to the Program and refers them to the appropriate College departments when needed, creates and compiles program packets, creates and mails program brochures, creates listservs of students, creates and updates spreadsheets and databases, orders textbooks, creates and compiles course and program evaluations, and helps coordinate events such as Advisory Board Committee Meetings and Graduation Celebrations.
35% - Library Administration: Assists the Library Department Chair. Schedules rooms for the Library. Serves as backup to the Department Secretary. Inputs daily reference and head count statistics and maintains statistical spreadsheets. Compiles, keys in, and submits statistical reports. Provides information on library policies, procedures, facilities, and services for customers. Answers phones, composes correspondence, types, proofreads, files, copies, distributes mail and other office duties as assigned. Assists in preparing and updating handouts and forms.
30% - Assists librarians with various duties and projects. This includes assisting the instruction librarian and assisting with Library outreach programs.

Minimum Qualifications

- Experience with word processing and spreadsheet applications, such as Microsoft Word, -Microsoft Excel, and Google Docs.
- Clerical and/or office administration, or related experience.
- Experience providing customer service.
- Experience communicating effectively in writing and orally.
- Experience working with confidential information.

Desired Qualifications

-Associate's degree and/or two (2) or more years of experience in the field or a related field.
-Experience with database and desktop publishing applications, such as Microsoft Access and Publisher.
-Experience working in an educational environment.
-Experience working with confidential information.
-Experience working in a fast paced environment with frequent interruptions

Special Working Conditions

May be required to work at multiple locations.

Maricopa County Community College District - 23 months ago - save job