PRIMARY PURPOSE OF POSITION:
Assist management of the port of Wilmington office with the day to day operations of the fresh fruit business.
MAJOR DUTIES AND RESPONSIBILITIES OF POSITION:
Ø Provide phone support including answering incoming calls and forwarding calls and messages to appropriate office personnel.
Ø Process all terminal handling and overhead invoices.
o Scan and send to DBS on a daily basis.
o Maintain log, file originals, and provide copies for Container Op Mgr.
Ø Receive and handle all accounts payable questions.
o Use JDE World as investigative tool and correspond with appropriate Dole personnel as necessary.
Ø Work with appropriate Dole personnel to create new vendor codes when necessary.
Ø Order office supplies as needed for all departments located at the terminals.
Ø Cross train in cargo and gate work and assist as necessary.
Ø Arrange catering for various business activities.
Ø Additional duties as assigned.
External requirements
KNOWLEDGE AND SKILL REQUIREMENTS:
Ø Ability to handle a high volume of calls.
Ø Computer proficient in the Microsoft Office suite (Word, Excel) and office email systems. Experience with a terminal operating system a plus.
KEY COMPETENCIES REQUIRED:
Ø Excellent communication and customer service skills.
Ø 2 – 5 years of prior experience as an administrative assistant or office environment.
Ø Proven ability to multi-task effectively.
Ø Proven organizational skills and abilities.
PHYSICAL REQUIREMENTS:
Ø Ability to sit and use a computer for extended periods of time; ability to answer phones; utilize a variety of office equipment.
Dole Food Company - 10 months ago
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