It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.
Disney Studios has an exciting opportunity for an Office Coordinator Req ID 93682BR
The office coordinator will provide front desk (reception) support and administrative back-up to other assistants/coordinators throughout DMG, as well be responsibilities for office supplies ordering and product room organization and maintenance.
***General Office Administration
Answer phones / know the general responsibilities of the DMG departments in order that calls can accurately be forwarded to the appropriate party / take and deliver accurate messages.
Keep Assistant to DMG Leader informed of schedule change(s) that might affect rollover phone coverage.
Be sure phones are covered by alternate staff if absent or at lunch.
Process, coordinate, traffic and follow-up on Travel Authorizations Free goods requests, and Complimentary Park Ticket Requests
Maintain calendars and scheduling of the conference rooms
Coordinate, track and follow up on all Classic Courier shipments. Act as overall point of contact for Classic Courier
Close out UPS machines at end of day and maintain order in the mailrooms
Receive, sort and distribute mail that comes to 2700 (fan mail, invoices, checks, etc.) Fan mail to be dropped in the artist bales in the mailroom
Coordinate the temporary assistant (TCC) process.
Crisis site coordinator for DMG.
hAssist with special events.
***Backup for DMG Leader
Fill in for the assistant to the DMG Leader and other DMG executives, as needed.
Should be able to support these individuals in the following areas:
Coordinate travel arrangements with Disney Travel.
Answer all calls and relay messages accurately / quickly.
Handle incoming mail / Email and prioritize appropriately.
***Office Supplies/Product Room
Act as centralized point for ordering office and kitchen supplies.
Responsible for inventory, organization, and overall maintenance of the product room.
Strong interpersonal skills friendly disposition.
Willingness and ability to work in fast-paced environment (deadlines; prioritization, multiple tasks).
3Strong organizational skills.
Professional presence and phone manner.
5Must be a “team-player”.
Disney Music Office Administration experiance
Bachelor’s Degree in Music
Bachelor’s Degree or Equivalent experience
This position is with Hollywood Records, Inc.
Disney - 9 months ago