Office Manager, Graduate Program Office
University of Oregon - Eugene, OR

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Closes: Position will be open until filled however, to ensure full consideration; applications must be received by January 4, 2013.

Terms of Appointment:
This is a 12-month, full-time, Officer of Administration (OA) position subject to annual contract review and renewal. The anticipated start date is February 1, 2013. Salary range is $40,000-$50,000 plus the standard University of Oregon benefit package.

Essential Functions :
Oversee the daily operation of the Graduate Program Office including supervising staff, coordinating Graduate Program events, managing the MBA program calendar, and coordinating the prospective student inquiry process and intake questions.

Coordinate the business functions of the Graduate Program office including managing budgets, tracking expenses and approving invoices for payment; assist in the development and implementation of policies, procedures and procedure manuals.

Provide administrative support to the Assistant Dean for MBA Program and graduate program directors.

Other administrative support: support the Graduate Program committees including scheduling, preparing meeting agendas and materials, and taking and distributing meeting minutes; assist with the development and implementation of strategic initiatives; point of contact for information requests includes gathering data from a variety of sources and synthesizing into desired reports, surveys or other formats.

Minimum Qualifications:
Associates Degree.

Five years of customer service experience.

Two years of progressively responsible supervisory experience in a college or university setting.

Outstanding and established problem solving and organizational skills.

Proven ability to effectively, continuously and discretely work with confidential and potentially sensitive information.

Commitment to working effectively within an increasingly diverse work environment.

Able to consistently demonstrate a high degree of ethics, personal integrity and emotional maturity.

Preferred Qualifications:
Bachelor’s degree in a related field (i.e., Business Administration, Accounting, Organizational Development, etc.).

Strong analytical, problem identification and resolution skills.

Demonstrated ability to consistently complete assignments and perform functions in a timely manner with attention to detail.

Capacity to communicate, verbally and in writing, effectively presenting ideas and providing plans and procedures in a clear and concise manner to staff, faculty and students.

Experience working in a graduate-level academic setting highly preferred.

About the Lundquist College of Business:
The Lundquist College of Business (LCB) is one of seven schools housing academic programs on the University of Oregon campus. The college works cooperatively with other UO Colleges and Schools to prepare students for a broad range of career paths. There are approximately 54 full-time faculty members, 20 staff positions, 1200 undergraduate majors, 1200 undergraduate minors, 180 master’s students and 30 doctoral students.

The LCB Graduate Program Office is dedicated to providing a professional yet vibrant experience for our graduate students. The Office Manager is part of a team of staff and faculty that is dedicated to the success of our students from the time they think about joining the program up to and including the time they become alumni.

About the University of Oregon:
Located 110 miles south of Portland, the University of Oregon has an enrollment of 24,447. The Eugene metro area (pop. 215,000) is in a region noted for its dynamic quality of life and progressive cultural environment. We are about an hour's drive from the Pacific coast and the Cascade Mountains. The University is an AAU research institution and a member of the Pac-12 conference.

To Apply:
Submit a cover letter, resume, names and contact information for three professional references via email to . Reference Search #12526 in the subject line of your email . Review of applications will begin January 7 and continue until position is filled. Finalist for the position must complete a criminal background check.

The University of Oregon is an equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act.

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