Office Manager I
Colorado Department of Personnel and Administration - Pueblo, CO

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POSITON DUTIES:
  • Coordinate Parole Board activities, address administrative problems, and implement improvements and procedures;
  • Manage and establish schedule for the Parole Board members to conduct hearings for DOC facilities/private prisons/county jails and community corrections facilities on a monthly basis;
  • Coordinate parole hearings at various statewide locations in order to accomplish directive set by CRS 17-2-201;
  • Monitor hearings conducted and ensure accuracy of offender eligibility and document processing, resolve discrepancies as necessary;
  • Appoint attorneys in special cases at the direction of the Parole Board Chairman;
  • Serve as the Parole Board Victim Advocate;
  • Synchronize custody/transfer of offenders to facilities for release by verifying parole eligibility and parole investigation documents when appropriate;
  • Oversee process to respond to offender litigation by accepting service. Prepare affidavits for Board signatures on litigation against the Parole Board and DOC by researching and reviewing Board decisions;
  • Provide daily budget and financial management functions for the Board using the COFRS system and monitor processes for expenditures, to include monitoring contracts;
  • Establish work processes and operations by reviewing all areas encompassed by the Board decision making (i.e., applications, revocation, rescission hearings) and determining equity in workloads and assignments;
  • Provide ongoing training for compliance with Colorado Revised Statute changes regarding parole and related criminal justice statutes;
  • Continuously remain updated on federal/state court cases, statutory requirements and rules and regulations;
  • Determine appropriate response to all written and verbal inquiries in regard to requests for documents, parole board hearings, dispositions, offender incarceration, parole eligibility and release. Review and respond to inmate appeals regarding parole revocation as appropriate or refer as necessary.

Minimum Qualifications, Substitutions and Conditions of Employment:

Education and Experience:
Applicant must have a high school diploma AND four years of general clerical experience which must have included one year at the level of Administrative Assistant III .

Note: Experience MUST be described in detail on your application to receive credit.

SUBSTITUTIONS:
College or university course work appropriate to the work assignment, may be substituted on a year-for-year basis for the experience but NOT for the one (1) year at the level of an Administrative Assistant III .
A copy of your college transcripts noting type of degree and date conferred MUST be attached to this application in order to receive college course work credit if you wish to use your college course work credit in order to be considered for this position.

REQUIRED COMPETENCIES:
  • Excellent customer service and interpersonal skills to establish, maintain and enhance, effective working relationships in a diverse operational environment with both internal and external entities, including staff at all organization levels;
  • Strong self motivation skills;
  • Impeccable organizational skills and compelling attention to details;
  • Superb written and oral communications skills;
  • Ability to interpret complex rules, regulations, policies, procedures and guidelines;
  • Advanced proficiency in Microsoft Office (i.e. Word, Excel, Access and PowerPoint).
PREFERRED QUALIFICATIONS:
  • Legal research ability;
  • Knowledge of the offender grievance system;
  • Experience tracking and managing a budget;
  • Experience working with confidential information.
ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS BY THE CLOSING DATE SHALL BE CONSIDERED FOR THIS ANNOUNCEMENT

IMPORTANT INFORMATION
Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. Part or all of the comparative analysis for this position will include a review of your application material and your responses to any supplemental questions. Applications will be reviewed by a Human Resource Analyst and/or a Subject Matter Expert to determine if you meet the minimum requirements for this position. They may also use the application material to assess and rank applicants who meet the minimum requirements to cut to a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
  • Address your qualifications, experience, work products, and accomplishments as they relate to the duties, education and experience requirements, required competencies and preferred qualifications sections as listed above.
  • Upload additional pages, if necessary, to fully explain experience/accomplishments.
  • Complete “Work Experience” section of the application; all relevant experience must be listed in this section.
  • Failure to include adequate information or follow instructions by deadline for application may result in your application not being accepted for this position and may affect your score or inclusion in the final pool of qualified candidates.

Conditions of Employment
Must be 21 years of age;
Posses a high school diploma or G.E.D;
Possess a valid State of Colorado Driver’s License;
Have NO felony convictions;
Successfully complete the Department of Corrections Basic Training upon hire, initial drug screening, and random drug screening throughout employment;
Possess the physical ability to successfully complete PPCT (Pressure Point Control Tactics);
Lift arms above head and kick as high as own waist;
Stabilize another person to accomplish a controlled take down;
Use arms, palms of hands, shins, and feet to deliver blows;
Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;
Swing a baton in a striking technique;
Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;
Get down on one or both knees and up again with multiple repetitions;
Positions that have direct contact with offenders may be exposed to Oleoresin Capsicum
Must be able to see and hear in order to observe, address and respond to potential breeches in safety and security
Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;
Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;
Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;
Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;
Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;
Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;
Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;
Willing and able to travel;
Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;
Must be able to see and hear in order to observe, address and respond to potential breeches in safety and security;
TB (tuberculosis) screening is required of all new employees upon hire.

Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

Supplemental Information:

After submitting an application, you should receive an immediate email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.

Include a working email address on your application; one that is checked often as time sensitive correspondence WILL take place via email . Exam information or notification will take place via email; check your email frequently . You may receive email notifications from a Colorado Dept of Corrections employee or from this email address info@governmentjobs.com It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date, please contact the “Department Contact” listed in this announcement.

SCHEDULED DATES OF REQUIRED APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME FOR YOUR ASSESSMENT PROCESS, MAKE-UPS WILL NOT BE ALLOWED.

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.
WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.