The Office Manager is responsible for maintaining an effective and functioning office environment, at our Broomfield, CO Office. This person will need to problem solve unique situations, professionally represent the company internally and externally while maintaining a high degree of confidentiality. Perform all office management functions. Individual will be required to prioritize project work while balancing demands of an administrative function. Decision making will be required in some circumstances to anticipate demands and handle inquiries. In the Office Manager capacity, this position is responsible for several budget lines and needs to manage these without much supervision. This position is responsible for the smooth running of the CO office in general. This position will work under the general direction of his/her supervisors.
•Budget management – internal office budget, help BUCA team establish budgets
•Negotiate all vendor contracts
•Work in collaboration with HR Manager to provide support for HR initiatives and to ensure an inclusive and open office culture that follows Bright Horizons’ HEART principles.
•Thoughtfully coordinate and schedule all meetings including scheduling and preparation of external meetings.
•Manage and maintain electronic and hard copy files
•Prepare expense reports; maintain invoice files and process check requests and purchase orders as well as assist management with Pcard / credit card purchases.
•Manage office vendor relations including regular communication of needs, tracking and approval of invoices and issue resolution.
•Act as liaison to Supply Management & Office Services departments in Watertown.
•Maintain security of office through managing the key card & visitor log system.
•Assist staff with ongoing office-related questions and efficient problem resolution.
•Responsible for maintaining a clean, neat, professional office appearance at all times.
•Assist leadership with any special projects as needed.
•Create and edit Power Point, Excel and Word docs as needed.
Also includes some Executive Administrator Duties:
•Providing proactive and anticipatory administrative support to the VPs and BUCA/Broomfield Directors and maintain effective functioning of the Broomfield, CO Office.
•Coordinate travel arrangements as necessary and prepare folder of corresponding information for trips.
•The position requires a minimum of an Associate’s degree (Bachelor’s preferred) or equivalent work experience and at least three to five years of prior experience in an office management role supporting multiple individuals is required.
•Supervisory experience preferred
•Individual must be proficient with all MS Office products and have strong familiarity with the Internet
•Familiarity with procurement and purchasing
•Ability to maintain a professional demeanor at all times including under stress
•Excellent written and verbal communication skills as well as excellent phone manner
•Outstanding attention to detail and organizational skills
•Ability to work at a fast pace
•Must be both a strong team player and independent contributor
•Ability to take initiative and self-direct required.
•Problem solving skills for unique scenarios
Bright Horizons is the world’s leading provider of high-quality early education and work/life solutions. Our transparent and meaningful mission is shared by the more than 22,000 extraordinary and hardworking employees who are the core of our success. Guided by our established and accessible leadership team, we have consistently been recognized as a great place to work in every country we operate.
Our supportive environment and respectful culture allows people to bring their whole selves to work, and enables resiliency as we continue to build value with innovation and sustainable success. Whether in a classroom or an office, you’ll find a diverse, fun, committed, fast paced, and rewarding environment where our financial strength and entrepreneurial spirit allow each of us to explore the full scope of our personal and professional potential.
Bright Horizons offers a comprehensive benefits package including health benefits, Same sex domestic partner benefits, 50% discount on Bright Horizons child care, 401(k) including company match, and, Well-Being help center, back-up child and adult/elder care support, educational advising including tuition assistance and college preparation, Real Estate Advantage Program, auto and home insurance discount, cell phone discounts, free membership to Sitter City, pet insurance, and many more.
Bright Horizons - 19 months ago
Bright Horizons Family Solutions is a leading provider of early education and preschools, employer-sponsored child care, back-up care,...