GENERAL JOB DESCRIPTION This individual reports to the Director of Sales and is responsible for managing the office activities (including reception) and ensuring efficient operation of all aspects of the office; generally, this will involve providing strong administrative support to all office staff DUTIES AND RESPONSIBILITIES
Act as office receptionist taking all incoming calls, processing mail, faxes, copying, FedEx
Act as a central contact and distribution point for information across the business line
Coordinate meetings, conference calls and associated calendar maintenance
Assist with Accounts Receivable, Accounts Payable as needed
Prepare and edit reports, spreadsheets and presentations as required
Provide training and assistance to employees on timesheet and reporting requirements and policies
Manage sales team’s calendar with 2 week rotation
Order supplies and maintain office equipment, including needs for break room
Distribute incoming mail and prepare outgoing mail.
Maintain front desk area, keeping it clean and free from clutter.
Typing/word processing as required.
Establish & maintain an efficient filing system
Maintain appropriate interpersonal relationships with employees, peers, and Channel Partners.
Facilitate special event registration and execution.
Assist with various program operations as requested as responsibilities permit.
Other duties as assigned.
Bachelor degree or equivalent experience.
Demonstrated written and oral communication skills
Demonstrated ability to work independently and within a team.
Minimum two years clerical or administrative experience.
Typing skills with at least 50 WPM.
Fluent with Microsoft Office software (Word, Access, Excel, PowerPoint)
Knowledge of general office machines and telephone system.
Ability and willingness to work cooperatively with others.
Organized, efficient, self-starter
High degree of discretion dealing with confidential information.
Ability and willingness to work some early mornings, evenings and weekend days.
Ability to travel for short business trips.
At Entrust Energy, our employees are dedicated to our customer-centric business model, acquiring loyal customers with our competitive...