Office Manager
Hawkins Electric Service, Inc. - Laurel, MD

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Established, successful, family-owned full-service electrical contractor is seeking applications for an office manager to join our team. The ideal candidate will support a group of approximately 25 team members. This position reports to the Controller and is responsible for ensuring the operational functionality of the DC and Beltsville offices as well as providing administrative assistance to the management team. The right office manager will be a reliable, friendly person of high integrity with strong communication skills who must be organized, detail-oriented and comfortable with multi-tasking.

Duties & Responsibilities:
• Accounts Receivable AIA billing, statements, and collections
• Accounts Payable bills processing by department and account
• Maintain credit card account users
• Maintain client insurance requirements
• Handle insurance certificate and W9 requests
• Manages office equipment and office supplies
• Manage customer,vendor agreements and annual subcontractor agreements
• Assists with Outlook calendars for upper management
• Process insurance claims- workers comp, auto and general liability
• Manage employee benefits
• Handles hiring process such as ad placement, screenings, interviewing,and documenting
• Maintain employee files and recordkeeping
• Manage company cell phones
• Handle travel arrangements, event planning, association meetings and organization of trade shows
• Assist with vehicle files and office receiving

3-5 years experience in accounting data entry and office management. Customer service and HR background strongly preferred. Understanding of general ledger is a plus. Candidate must have a working knowledge of MS Office Suite's Word and Excel. Grammatical accuracy and attention to detail in written communications is also required. Work requires some analysis and use of initiative and independent judgment with access to confidential information. This position requires flexibility and ability to work with a variety of personalities. The right candidate must have interpersonal skills and ability to function under pressure.

Salary commensurate with experience
Benefits package included

Hawkins Electric Service, Inc. - 18 months ago - save job