Office Manager
Pajaro Valley Unified School District - Watsonville, CA

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Final Filing Date:
The District is accepting applications for permanent positions to work at various locations throughout the District. All application materials must be received in the Human Resources Department.
To be considered, the following must be furnished
• Classified Employment Application
• High School Diploma or equivalent
• First Aid and CPR certification required.

Applicants needing special accommodations for testing should submit a request to Human Resources at the time of application. Resumes are optional. Letters of recommendations are encouraged. Please attach to your application packet. All materials received will be acknowledged and treated confidentially. In order to meet an application deadline, materials may be faxed and followed by submission of original.

Selection Procedure:
The process will begin with the competitive screening of qualified applicants. The most qualified applicants will be invited to participate in a written, oral, and/or practical examination process. Successful candidates will be ranked on an eligibility list according to the examination score. Final selection will then be made in accordance with Merit System rules from the established eligibility list. Fingerprinting and criminal record checks will be done on all prospective employees.
Knowledge and Skills: Requires a thorough knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques and letter and report writing. Requires thorough knowledge of those activities associated with statistical record keeping, staff administration, cashiering and confidential record keeping. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including computers and word processing and spreadsheet applications.

Education and Experience: High School diploma or equivalent required. Minimum of 3 years of responsible and varied secretarial or office management experience, preferably in a school district, required.

Certifications: First Aid and CPR certification required.

• Commission on Teacher Credentialing

• District Salary Schedules

Nature and Scope:
The Office Manager has functional responsibility for an elementary school, middle school, small high school, adult education, or the equivalent organization requiring leadership over a staff of approximately 2-8 clerical employees. The incumbent is required to organize, lead, and perform varying activities according to area of assignment. Requires an in-depth working knowledge of those particular clerical and secretarial principles, practices, fields of activity and specialties which are applied in the area of assignment as well as well-developed skills in applying leadership principles and practices. The emphasis in an Office Manager's scope of responsibility may include such areas as preparing, transcribing, processing, organizing and preserving written materials; gathering and compiling information for researching and distributing information from official or administration records; coordinating or facilitating student registration; maintaining student records and posting related transactions; auditing and proofing records; collecting and/or disbursing funds. Works under the general supervision of the Principal or Director who reviews work for conformance with regulations, directives, and established policies. Exercises considerable independent judgment and discretion within assigned functions. Incumbent is expected to be adept in the activities of clerical classifications and may assist staff members in performing duties, or personally perform the more advanced or integrated activities. Guides the work of clerical staff. Designs, installs and monitors work methods, systems and work standards that are effective, efficient and consistent with the policies, guidelines and directives established by the Principal or District regulations. Monitors workflow to optimize efficiency in the office. Work relations extend to a wide range of contacts including District staff, students, parents and the general public.

Distinguishing Characteristics:
The Office Manager provides direct support to the Principal of an elementary school or middle school, or Director of a similar size and complexity department, and requires both supplemental training and experience. Additional experience in the position plus demonstrated abilities to lead a small team of clerical and related jobs is required to qualify for advancement to Office Manager High School. In addition, demonstrated competencies in registration, attendance recording, and student records are required.

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