Office Manager
Propak Corporation - Oklahoma City, OK

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The Office Manager position is responsible for the on site operations administration and support of company policies and procedures including - Human Resources, Safety, and Operations Accounting. The Office Manager works closely with on site Management team and the Director of Operations Administration to ensure compliance in all areas of administration and reporting.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

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Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.

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Ensure accuracy of office records and reports.

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Manage inventory, filing, mailing, and database system.

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Troubleshoot problems involving office equipment, such as computer hardware and software.

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Respond to customer, employee and corporate requests.

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Process all inbound and outbound bill of landings

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Maintain and update driving appointments for incoming and outbound loads daily (Big Board).

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Track the status of cases in order to ensure accurate reporting of injuries and submit all required paperwork.

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Reporting relationships, work assignments, and work schedules are subject to change to meet company needs and business requirements.

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Works with Human Resources and Safety Team to ensure compliance in accurate and timely processing of required documentation. Includes: Wage and Hour (Timekeeping System), prescreening and processing of new employees, processing of employee separations, accurate maintenance of site electronic personnel files, system scheduling of personnel.

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Compile, copy, sort, and file records of office activities, new hire paperwork and benefits.

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Answer telephones, direct calls and take messages.

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Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.

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Operate office machines, such as photocopiers, scanners,facsimile machines, voice mail systems, and personal computers.

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Record and reconcile inventories and pallet movements to Propak and CHPE via the JARVID and S&R.

POSITION QUALIFICATIONS

Competency Statement(s)

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Accountability - Ability to accept responsibility and account for his/her actions.

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Communication, Oral - Ability to communicate effectively with others using the spoken word.

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Reliability - The trait of being dependable and trustworthy.

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Responsible - Ability to be held accountable or answerable for one’s conduct.

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Safety Awareness - Ability to identify and correct conditions that affect employee safety.

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Accuracy - Ability to perform work accurately and thoroughly.

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Communication, Written - Ability to communicate in writing clearly and concisely.

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Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

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Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

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Organized - Possessing the trait of being organized or following a systematic method of performing a task.

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Interpersonal - Ability to get along well with a variety of personalities and individuals.

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Decision Making - Ability to make critical decisions while following company procedures.

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Judgment - The ability to formulate a sound decision using the available information.

SKILLS & ABILITIES

Education:
Associates Degree (two year college or technical school): Required

Experience:
3 plus years of experience in Office Administration

Computer Skills:
Must be proficient in Microsoft Office,Excel, and ADP.

Certifications &

Licenses:
Other Requirements:
PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Lift/Carry

Stand

F

Walk

F

Sit

C

Manually Manipulate

C

Grasp

F

Reach Outward

O

Reach Above Shoulder

O

Speak

C

Climb

N

Crawl

N

Squat or Kneel

O

Bend

O

10 lbs or less

F

11-20 lbs

O

21-50 lbs

O

51-100 lbs

N

Over 100 lbs

N

Push/Pull

12 lbs or less

O

13-25 lbs

O

26-40 lbs

N

41-100 lbs

N

Other Physical Requirements

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Vision (Near, Distance, Color, Peripheral, Depth)

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Sense of Sound - Must hear speaker, phones, and alarms

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Sense of Touch

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Ability to wear Personal Protective Equipment (PPE) - When in warehouse must wear all PPE

WORK ENVIRONMENT

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of the job, the employee is occasionally exposed to dust, cold and hot weather, and moderate noise levels.

We value a diverse work environment and encourage qualified individuals to apply, regardless of race, religion, disability, national origin, veteran status, gender and age.

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About this company
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Propak is a proactive provider of leading-edge logistics, transportation and supply chain management solutions. We are a customer...