The Office Manager will assist the Department of Philosophy with budget/accounts, reimbursements, purchases, other financial tasks, personnel and payroll, faculty hiring/reappointments/promotions, curriculum management, general office assistance, as well as have supervisory duties. If this sounds like something you are interested in, we invite you to apply!
The department of Philosophy is housed in the Hellems Building at the University of Colorado Boulder. The department currently has 25 tenure and tenure track faculty, 2 senior instructors, 3 instructors, and anywhere from 3 to 7 lecturers. We have an Administrative Assistant II in the main office and an Administrative Assistant III who is the graduate assistant. There are approximately 55 graduate students and close to 200 undergraduate students. We have 4 to 5 conferences over the course of the year, along with a few Friday colloquia over the course of the fall and spring terms. The department has a very pleasant working environment; the faculty members are fun and interesting people. The work requires professionalism, management, interpersonal, communication, and technological skill.
The responsibilities of the Office Manager include, but are not limited to: assisting the Philosophy Department office in its support of faculty and students; assisting the department chair with budget preparation and fiscal control of various department funds (general fund, auxiliary gift and grant accounts), authorizing expenditures, monitoring reconciliation of accounts, and preparing budget status reports; assist Course Scheduler with construction of curriculum and enter information into the Integrated Student Information System ( ISIS ); assist department chair with merit review, promotion and tenure review, post-tenure review cases, and faculty recruitment; serve as department liaison to the Hellems Financial Service Center for financial matters and to the Arts & Sciences Human Resources Office for processes; supervise equivalent of 2 full time staff and a group of students(equivalent to one full time position) , for a total of 3 full time appointments.
Salary and Benefits:
The salary for this position is $45,552 per year, $3,796 monthly.
Pay Grade: S13
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition reimbursement and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment, learn more about the University of Colorado Boulder .
The University of Colorado is an Equal Opportunity Employer committed to building a diverse workforce. We encourage applications from women, racial and ethnic minorities, persons with disabilities and veterans. In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at firstname.lastname@example.org or (303) 492-6475.
Application materials will be reviewed to determine if you meet the minimum qualifications for the position. Applications MUST be completed in their entirety, including job title, duties, months and years employed from and employed to, and hours per week worked. (Minimum experience requirements are calculated on a full time 40 hour a week equivalent.) Resumes will not be accepted in place of the official Classified Staff Online Application. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and preferred qualifications on your application. There may be questions at the end of this application related to these qualifications and competencies, your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process.
If your application is rejected, you will be notified. Contact the HR Consultant within five days of notice to discuss the rejection. If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the comparative analysis process, including conduct or content of an examination, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice of elimination from consideration or knowledge of the action you are challenging. Scores and ranks are NOT appealable. Please see the information about your appeal rights and forms at the following link: http://www.colorado.gov/cs/Satellite/ DPA - SPB / SPB /1232721347216 The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Veterans: Qualified veterans and surviving spouses are eligible for veteran’s preference. If you were honorably discharged and served during one of the periods for which the federal government awards veteran’s preference, please attach your DD214 to this posting.
Appointment to this vacancy, or vacancies, represented by this announcement is (are) expected to be from the eligible list created. However, there is a possibility that the appointment(s) may be filled by another method of appointment due to valid articulated business reasons.
The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Further, all employees must submit to the self-disclosure requirements outlined in the campus background check policy available at http://www.colorado.edu/policies/background-check-policy.
The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Must be a current Colorado resident in order to apply.
- Four years of general clerical experience which must include at least one year of experience at the Executive Assistant level.
- Substitution: college or university course work, appropriate to the work assignment, may substitute for two years of the required experience which must also include two years of general clerical experience with one of these years at the Executive Assistant level. If using education as a substitution, you must attach proof of education.
Required Competencies/Knowledge, Skills and abilities
- Customer service and interpersonal skills
- Ability to multi-task and prioritize
- Technological skill including experience with Microsoft Suite (Word and Excel are particularly important to understand and be skilled with)
- Management skills
Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.
- Ability to navigate working with and assisting both faculty and students
- Previous supervision and management experience
- Experience with budgeting and finance
- Experience with PeopleSoft or comparable system
- Experience with ISIS or comparable system
Special instructions to applicants
HOW TO APPLY : Please submit an online application by October 9, 2013.
If using education as a substitution, you must attach proof of education.
If you have difficulties submitting application information, please contact the jobsatcu help desk at: 1-855-216-7740 option 5
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