Cover letter, resume, and 3 references required. UCM application required. Incomplete applications WILL NOT be considered. A typing test of 45 WPM must be on file in Human Resources to be eligible for this position. Priority will be given to applications received by Feb 15, 2013.
Monday – Friday
8:00AM – 5:00PM
Some evening work required.
Open Until Filled
Serve as the departmental Office Professional. Under the administrative guidance of the Department Chair, plan, document and monitor the department’s budgets. Provide financial guidance to the Chair and Faculty regarding the status of accounts and approval of expenses. Prepare budget reports and reconciliation to the Chair and others, as requested. Administer Office budget policies and procedures. Monitor budgets of subordinate areas; invoice customers and deposit revenue into appropriate account(s).
Serve as Office Manager to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees. Determine best practice for the office.
Function as a customer relations specialist, to include: providing information about Music department; advising students of enrollment and admission procedures, promoting programs to prospective students; responding to non-routine written and verbal customer queries. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities; be able to assist students.
Provide administrative support to the Department Chair and Faculty to include: scheduling appointments, extracurricular use of classrooms and recital hall, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serve as resource referral person in the Chair’s absence. Assist in coordinating on and off-campus events to include in-service, luncheons, receptions, etc.
Manage schedule of classes each semester, including adding, deleting and changing courses as need.
Monitor faculty absences and report them to the chair each pay period.
Education & Formal Training
Associate's degree (Specify field(s) of study below)
Other Education & Formal Training
Associate’s degree in Office Administration, Business, or related field.
Bachelor’s degree in Business or related field preferred.
Education may be substituted for experience or experience substituted for education based on the following equivalencies: AA = 2 years; BA/BS = 4 years; MA/MS = 6 years; PhD = 8 years.
Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Web Page Maintenance, Other, specify
Three (3) years advanced administrative support experience assisting a high-level administrator/director.
One year budget operations, financial analysis, or accounting. Two years preferred.
General understanding and background in music preferred.
Licenses, Certificates, Registrations, & State/Federal Requirements of Position:
Other Licenses, Certificates, Registrations, & State/Federal Requirements
Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Supervisory skills, including motivation, delegation of duties, evaluation, etc, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality
Other Special Skills, Abilities, and Knowledge
Ability to participate and/or facilitate team projects.
Ability to interpret customer inquiries and make decisions to assist students properly and quickly.
Mental skills, including concentration, memory, complex decision making, analytical thinking, and/or conceptual thinking.
Specify sensory abilities:
Physical & Environmental Factors:
Other Physical & Environmental Factors
Special Working Conditions:
Professional appearance., Work in stressful conditions.
Other Special Working Conditions
Occasional overtime required.
Ability to Keyboard
Keyboarding test required. Minimum speed required
Other Special Qualifications