Schwan's Shared Services, a subsidiary of The Schwan Food Company, is hiring a Office Services Coordinator for our Bloomington, MN corporate offices. This position is responsible for various administrative and operational activities for the assigned corporate office to include but not limited to: mail operations, parcel operations, supply management, light maintenance, vending and contract services. This position will provide leadership, communication, and work direction for the receptionist position and will act as a back-up to the receptionist position as needed answering and directing incoming calls, greeting visitors while providing general assistance and direction as needed both over the phone and in person.
Process incoming and outgoing US Mail, parcel freight, and interoffice mail.
Manage supply inventory for common use items such as print paper, print supplies, soda, water, flipcharts, dry erase etc.
Maintains a working vendor relationship and maintains contact list and procedures defined.
Schedules work orders through Corporate Facilities, building management and vendors. Communicates timeline and confirms completion of task requested.
Schedules and follows move request as defined by IS and Corporate Facilities.
Manages common space areas such conference rooms, break room, reception area, coffee bars, etc, ensures space is clean, organized, supplied, and used in compliance with standards.
Light maintenance requests not covered by other vendor services.
Provides leadership, communication, and work direction for the receptionist position.
Acts as a back-up to the receptionist position.
Other duties as requested and assigned.
Education: High school diploma or equivalent
Years of Related Experience: Typically has 3 - 5 years experience
Project management skills to organize and effectively administer/coordinate diverse functions.
Basic knowledge of security systems and a working knowledge of floor plans and space utilization.
Basic proficiency in the operation of a personal computer in a Windows environment to include Microsoft Office basic programs and Outlook.
Basic interpersonal and communication skills; ability to interpret customer needs through strong communication and listening skills.
Must be able to demonstrate courtesy and tact when dealing with customers in person and over the phone and maintain a professional image and appearance.
Having a general understanding of the company's structure and operations is required.
US-Minnesota-BLOOMINGTON-MN-8500 NORMANDALE LAKE BOULEVARD (0517)
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