Office Specialist
Arizona State University - Tempe, AZ

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Coordinates activities of subordinates; maintains a variety of records requiring classification and compilation of varied information; compiles special reports or studies where analysis of complicated or technical data is required; identifies sources and extracts necessary information; performs specialized calculations; answers telephone and greet visitors giving general information in response to inquiries; delivers oral and written messages to unit members; sorts and distributes incoming mail; drafts correspondence; answers questions or complaints and makes adjustments within established limits; serves as a primary reference source for function to assist departments and employees in resolving discrepancies or procedural problems utilizing knowledge of specialized function; responds to technical administrative questions ensuring necessary follow-up is performed; reviews reports and printouts to identify and trace source of error and make necessary corrections; performs technical or complex verification and reconciliation activities; recommends changes to policies or procedures affecting assigned function; prepares and/or coordinates the preparation of recurring and special reports, tabulations or budgets unique to assigned function; ensures office staff are informed of new or revised procedures and any pertinent information regarding assigned function(s); updates related policy/procedure manuals; operates office equipment such as copiers, calculators, word processors, typewriters, data terminals, microfilm equipment or other equipment found in work unit; checks, reviews or prepares records, reports, forms or other documents of various kinds pertinent to assigned function(s); personally investigates complicated problems or errors; plans and prioritizes workload to meet set deadlines; delivers items to other offices or locations; assists staff with special projects as directed.

DAYS AND SCHEDULE: Monday-Friday between 8:00AM-5:00PM; (24 hours per week as determined by department need).

Minimum Qualifications

Three years of office/clerical experience which includes one year in a directly related function; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience in: designing and developing PowerPoint presentations; Microsoft Office applications (e.g., Word, Excel, Outlook); working within a Higher Education environment; working with faculty.

Demonstrated written and verbal communication skills.

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