Office Support Specialist
Southern Illinois University Edwardsville - Edwardsville, IL

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Civil Service Posting #13-90
March 18, 2013

The following is a current civil service vacancy at Southern Illinois University Edwardsville. Applicants compete by examination. If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources. Examination appointments are required.
NOTE: Some positions may be represented by a union and may require union dues.

OFFICE SUPPORT SPECIALIST – SCHOOL OF PHARMACY

Description: The Office Support Specialist provides key administrative support to the faculty, staff and students of the School of Pharmacy. Specific duties include: coordinating meetings and travel, establishing calendars, coordinating SOP classrooms and conference rooms, scheduling academic functions, composing correspondence/memos, maintaining confidential/sensitive information, coordinating semester course evaluations, maintaining/updating course listings/descriptions, maintaining/updating curriculum by class (P1, P2, P3, P4), preparing semester book list, sending email on behalf of, coordinating faculty board reports, releasing surveys and compiling data. Additional tasks such as assisting in preparation of correspondence and events regarding donors and alumni, as well as interacting with external constituents are regular functions of this position. She/he is also responsible for the use of department Pcard, including documenting purchases and serving as departmental card manager for the Director of Development. The Office Support Specialist position may be assigned additional related duties and responsibilities in support of the department’s mission and goals.

Minimum Qualifications:
1. High school graduation or equivalent
2. Twelve (12) months of clerical/office support work experience.
3. Any one or combination totaling twenty-four (24) months from the following categories:
(a) work experience performing clerical/office support work
(b) vocational training that provided a knowledge of generally accepted clerical procedures
(c) college or university course work in Office Occupations, Business Administration, Business Education,
or closely related fields 36 semester hours = twenty-four (24) months
(d) college or university course work in any curriculum 60 semester hours = twenty-four (24) months
4. Ability to keyboard accurately at a rate of 40 net w.p.m.

Personal Attributes Needed to Undertake Job:
1. Knowledge of various programs including: Microsoft Office, EMS scheduling software, AXIS TV software for digital signage, Banner,
Blackboard, CoursEval, Access, and Luminus.
2. Knowledge of University policies and procedures.
3. High level of independent decision making and ability to work without supervision.

Starting Salary: $2,278 per month
Application Deadline: April 1, 2013
Residency: Illinois residency required
FLSA Status: Non-exempt

Qualified applicants must submit a Civil Service application http://www.siue.edu/humanresources/forms/pdf/APPLICATION_FOR_CIVIL_SERVICE_EMPLOYMENT.doc (required), resume and unofficial transcripts to:

Southern Illinois University Edwardsville
Office of Human Resources
Campus Box 1040
Edwardsville, IL 62026-1040

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed. If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.

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