The operations administrative role provides support to the management team in a variety of administrative tasks.
Tasks completed include:
Clear flags in ATS and assess attendance point for associates for unexcused absences.
Collect and organize time off request forms from managers and associates. Get approvals from managers for vacation requests as required.
Ensure proper coding of "time paid not work" and "time not paid, not worked" such as Vacation
(vacp)/Paid Personal Time (pers)/Voluntary Time-off (vto)/Lack of Work (low) for associates.
Make points corrections as directed by HR.
Make points corrections for Identify, track and reconcile missing: in, out and lunch punches
With manager approval, clearing discrepancies associated with Time Off Task flags.
Enter punches for orientation time for Integrity new starts.
Input corrective action documentation into GAPS system.
Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination. - focused on associates.
Print attendance counselings sent out by HR and organize with other counselings that need delivering so managers have one complete set of what they need to deliver.
Print/post rates throughout shift for all associates on set schedule.
Answer questions for associates on points/vacp/pers balances as required. Help escalate discrepancies to HR and resolve.
Additional Tasks, as needed:
Help complete safety and dock audits and/or type and publish them for managers.
As necessary - help managers run/track production reports, update operations reports as needed, work on projects for creating reports, etc.
Administrative experience such as data entry, managing data driven report processes or processes
Computer proficiency including Microsoft office suite (Excel, PowerPoint, Word) * High school diploma or equivalent
Administrative experience utilizing a time and attendance system
Administrative experience within a manufacturing or production environment
Ability to multi task and manage details of different processes efficiently
Strong organizational skills
Strong oral and written communication skills
Able to work independently, seek answers when help is needed and motivated to seek out additional tasks for completion.
Must adhere to confidentiality expectations
Operations Administrative Assistant