Operations Coordinator for Curriculum and Assessment
YES Prep Public Schools - Houston, TX

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YES Prep Public Schools Position Description

Revision Date: 1/31/2012


REPORTS TO: Senior Director of Academics

The OCCA supports all the logistical and compliance aspects of YES Prep’s system-wide curriculum and assessment program. Specifically, the OCCA will support the SDA in the areas of organization, communication, and record keeping. The OCCA’s responsibilities are significant, as they play a pivotal role in ensuring that the Curriculum and Assessment team meets 100% of its deadlines with high quality of all deliverables. Additionally, the OCCA will be responsible for all compliance aspects of the ELL program at YES Prep. The OCCA will support campus ELL coordinators in maintaining accurate records and meeting all deadlines established by TEA.

As system-wide support of ELL compliance:
Provide registrar and LEP coordinator with training on identifying and gathering documentation on LEP students

Check in with each campus registrar and LEP coordinator in order to ensure the student identification/documentation process is moving forward smoothly

Visit campuses as needed in order to gather information about the status of LEP student folders

Provide folder feedback and assistance to campus LEP coordinators and registrars where needed

Create sample system and training for campuses to use for writing sample collection and TELPAS rater training

Request updated LEP student rosters from all campuses at different times in the year

Attend campus LPAC meetings to discuss failing students, as needed

Follow up with campuses to ensure they meet TELPAS state deadlines. Provide help as needed

Collect end of year placement roster from each campus

Maintain appropriate PIEMS coding for LEP identified students

Communicate with Senior Literacy Specialists relevant information about LEP students to ensure appropriate interventions are provided

Coordinate with English team all aspects of TELPAS testing

Timely response to emails and phone calls

Additional duties as assigned

As system-wide support of curriculum and assessment logistics:

Coordinate with copy.com all aspects of the common assessment process

Support curriculum and assessment team in entering answer keys for system-wide assessments in Aware

Support SDA in communication to Instructional Leaders about common assessment logistics

Support campuses with common assessment scoring issues (i.e. late testing, missing scantrons, etc.)

Keep track of all deadlines related to the common assessment process (i.e. drafts due, accommodated and modified versions due dates, etc.)

Attend all meetings of curriculum and assessment team

Support content directors and SDA on various projects related to curriculum and assessment

Conduct data analysis of common assessments upon request

Timely response to emails and phone calls

Additional duties as assigned


Demonstrate behavior that is professional, ethical, and responsible;

Participate in workshops, seminars, and conferences to enhance knowledge and skills;

Demonstrate knowledge, and support of YES Prep Schools mission, values, standards, policies and procedures, confidentiality standards, Employee Field Guide expectations and code of ethical behavior as stated in the Field Guide;

Ensure compliance with all state and federal laws, local board policies, administrative guidelines, and the Texas Educators’ Code of Ethics;

Serve as appropriate role model for YES Prep colleagues, students, staff, and parents;

Conduct self in a professional manner at all times;

Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction;

Ability to communicate effectively and appropriately with others.

The ideal candidate for this position will possess the following:


Bachelor’s Degree from an accredited four-year educational institution


Outstanding record of organization and communication skills

Experience with data tracking

Experience with project management

Experience planning and executing tasks with event planning

Skills and Mindsets

Belief in and commitment to the mission and core value of YES Prep Public Schools

Openness to giving and receiving frequent feedback

Demonstrated ability to work on a team

A dedication to learn, grow, and develop as a professional

Belief that every student can and will achieve

Ability to work urgently in a fast-paced and results-oriented environment

Strong written communication skills

Ability to juggle multiple tasks and initiatives at once

Detail-oriented and self-directed

Initiator, problem-solver, and creative thinker

Ability to maintain emotional control under stress

A critical eye for compliance materials

Ability to provide meaningful feedback in a supportive and constructive manner in regards to certification

Ability to be a team player – someone comfortable planning with others to achieve a common vision

Ability of communicate with various audiences in an authentic and persuasive manner

Ability to take feedback well and implement changes immediately

Physical Demands/Environmental Factors

Some light manual labor

Length of Work Year: Year-round position; evening and weekend commitments also will be required

Compensation and Benefits: Compensation commensurate with experience; YES offers a friendly and committed team of colleagues, and a comprehensive benefits plan including medical, dental, vision, life and disability, plus supplemental policies, and retirement programs, including the Teacher Retirement System of Texas (TRS) and a 401(k) plan.

  • The forgoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. YES Prep Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy or veteran status.

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