Operations Manager
Ascend Learning - Brooklyn, NY

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Organizational Overview The Ascend Learning college-preparatory school design couples the SABIS educational system with the No Excuses school culture to fuel K-12 charter schools that close the achievement gap and place every student on the path to college.

Ascend’s mission is to develop a scalable solution to the underachievement of economically disadvantaged children—a network of urban, college-preparatory, K-12 charter schools, operating with widely available human and financial resources, and posting achievement levels equal or superior to suburban schools educating students from middle-class families.

The mission of our schools is to equip every student with the knowledge, confidence, and character to succeed in college and beyond. Our students will, from the earliest grades, steadily build a strong foundation of learning habits, critical thinking skills, and knowledge; excel academically in the middle and high schools; and graduate as confident young adults, prepared to succeed as college students, citizens, and leaders in their chosen fields.

For more information about our schools and the Ascend Learning design, please visit our website at www.ascendlearning.org .

Position Overview The operations manager is responsible for all non-academic operations at the school, including the school’s business operations, finances, and compliance with its charter and all laws and regulations. He or she is responsible for the school’s budget, accounting, and financial reporting; enrollment and student records; human resources, payroll, and credential management; meals programs and receipts; the physical plant; nursing services; information technology; procurement; security and school safety programs; regulatory compliance; and relationships with the LEA, SEA, and charter authorizer. He or she supervises all non-academic staff at the school.

Responsibilities The operations manager is responsible for:

Financial transactions and operations. The operations manager oversees the daily financial and business activities of the school; ensures timely and accurate bookkeeping and reconciliations; uses Ascend Learning’s accounting policies and procedures of financial recordkeeping; ensures proper cash management, including timely and accurate deposits, record-keeping, and receipts; ensures proper management of accounts receivable and payable, with timely processing of billings and payments; ensures proper asset management, compliance with GAAP standards, and adherence to the school’s budget; coordinates with the school director to ensure that staff members adhere to the budget; and ensures that all reports are submitted accurately and on time.

Enrollment and funding. The operations manager ensures timely and proper enrollment and attendance reporting to the state and the timely and accurate collection of public funds; maintains the school’s waiting list for admission and enrolls new students in compliance with the charter law and other regulations; and maintains all student records using the school management software and ensures compliance with student confidentiality laws.

Human resources. The operations manager oversees and administers personnel matters, including (through vendors) payroll, benefits, and COBRA; properly implements all school and Ascend Learning policies and procedures relating to human resources (HR); provides appropriate information and assistance to school staff regarding personnel matters and benefits; provides effective support and advice to the school administrative team on personnel and HR issues; ensures that all staff hold credentials required by law (including NCLB) and pass background checks; prepares and maintains legal personnel-related documentation (including employment statements of hire, disciplinary procedures, and terminations of employment); maintains up-to-date personnel files; assists the school director with salary budget planning and staffing requirements; and effectively coordinates with the school director and Ascend Learning as needed.

Meals. The operations manager oversees the school’s meals programs to meet the school’s goal of serving healthful, fresh, and appealing meals; manages food service vendor and lunch staff; and manages the determination of free and reduced-price lunch eligibility and the collection of meals payments from families.

Physical plant. The operations manager oversees the school’s custodial staff and manages the school’s facility, including all repairs and preventive maintenance programs.

Nursing services. The operations manager oversees the school nurse and ensures compliance with all education laws affecting the health and safety of students; and ensures that students receive all required immunizations and health assessments, that proper student health records are maintained, and that staff are trained in emergency medical procedures.

Information technology. The operations manager ensures that the school’s information systems are fully operative and meet the requirements of the SABIS educational system.

Procurement. The operations manager oversees all procurement of goods and services, in accordance with governing law and Ascend Learning policies; and negotiates and oversees contracts with major vendors.

External reporting and compliance. The operations manager ensures strict compliance with state and federal regulations; and ensures that all required financial data are provided to Ascend Learning in a timely and accurate manner;

On-the-Job Training During the first three months of employment, the operations manager will work at Bushwick Ascend Charter School assisting the director of operations with all operational functions. The operations manager will then spend dedicated time at each of Ascend’s other schools observing and assisting operations. Through this intensive training, the operations manager will prepare to lead operational planning and implementation at one of Ascend’s new schools opening for the 2013-2014 school year.

Staff and Reporting Relationships During the first six months of employment—the on-the-job training period—the operations manager will report to Ascend’s director of school operations. Once assigned to a new school, the operations manager will report to the school director and participate as a member of the school leadership team. The operations manager will directly manage the school’s non-academic staff, including the nurse, security guard, custodial staff, and other team members as the school expands.

Qualifications Candidates must have:

- A bachelor’s degree

- Experience working in an educational organization or a school, preferably in an urban setting

Because some of our students’ parents speak only Spanish, preference will be given to applicants who speak Spanish. We strongly encourage alumni of Teach For America, Education Pioneers, The New Teacher Project, and New Leaders for New Schools to apply.

Skills/Traits The operations manager must:

- Demonstrate accounting experience and facility with bookkeeping

- Demonstrate skills with Excel software and Microsoft Office Suite applications

- Possess strong leadership and team-management skills

- Possess strong interpersonal and communication skills

- Be organized, self-managed, and able to handle many responsibilities simultaneously

- Have highly developed problem-solving skills

- Be dependable and have excellent follow-through

- Be aligned with the education philosophy and core beliefs of Ascend Learning and the school

Application Instructions Qualified candidates please visit www.ascendlearning.org

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