Operations and Policy Analyst 3 (Business Analyst)
Treasury - Salem, OR

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NOTE: This is a limited duration position funded through June 30, 2013. Applicants applying as job rotation and/or underfill at the OPA2 level will be also be considered.

The Oregon State Treasury (OST) is one of the largest financial institutions in the State and fulfills the functions of commercial and investment banks for State agencies and local governments. Its mission is to provide financial stewardship for Oregon.

The Finance Division provides comprehensive and efficient services and support for State agencies, local government entities, and the public. This is accomplished through dedication to teamwork and a commitment to customer service. The Division maintains an effective working relationship between the banking community and the State of Oregon, redeems general obligation bonds and coupons issued by State agencies, performs various functions relative to the collateralization of public funds, and provides safekeeping services to various state agencies. The Division is also responsible for the administration of the Local Government Investment Pool.

The Division accounts for the State’s multi-billion dollar investment portfolio and assists agencies with accounting for their part of the portfolio, it also acts as the State’s bank providing checking and deposit accounts; various payment services including ACH, checks, and wires; and consulting services in the areas of ACH, lockbox, cash control, and cash flow maximization.

The purpose of this position is to support a complete business process mapping and evaluation exercise aimed at better understanding and, ultimately, replacing, refining, or validating core business processes and supporting technology. Notably, the position will focus on all elements of the Cash Management program, as well as operational support elements of the Investments program, including investment accounting, financial reporting, and investment compliance. This position will work closely with the Director of Finance and key management and staff positions in all aspects of its work.

OST offers an attractive benefit plan which provides contributions toward Public Employee Benefit Board (PEBB) sponsored individual and family health and dental insurance and term life insurance. Other benefits include participation in the Oregon Public Service Retirement Plan (OPSRP) retirement program, paid holidays, and paid vacation, sick and personal leaves. Optional benefits include long- and short-term disability and participation in the Oregon Savings Growth Plan (deferred compensation).

Duties & Responsibilities:

Planning: Works with management and key staff to identify tools, methods, and standards to aid in the completion of business process mapping and evaluation. Helps the team develop a consensus on an appropriate approach and develops a plan to implement this process.

Documentation of Current Business Processes: Collaborates with management and key staff to create and modify business process flow models, diagrams, and narratives as needed to document current business flows and supporting information technology systems.

Analysis and Process Improvement: Facilitates requirements and process analysis sessions with stakeholders to identify opportunities for improvement. Incorporates the results of this work into the business flows and requirements documentation, and works with management and key staff to define and prioritize action items.

Based on this analysis and prioritization, defines areas of potential program improvement, analyzes a broad spectrum of impacts, and proposes work process and system modifications to meet desired business outcomes.

Works with management and key staff to facilitate the design and development of streamlined business processes and supporting computer information systems. Creates process flow models, diagrams, narratives, and requirements specifications necessary to make changes to existing systems or implement new systems or processes as appropriate.

Communication/Consensus Building: Supports positive and effective communication between business and technology support staff, as well as other process stakeholders. Facilitates meetings and workshops, moderates divergent viewpoints, and helps build a consensus among those involved. The analyst will aid in the resolution of issues and problems to reach an agreement that will allow the agency to achieve its stated goals and objectives.

Desired Attributes
In depth knowledge and experience in current industry best practices and tools in the field of Business Analysis/Business Process Management
Ability to facilitate groups of people and establish effective working relationships with others
Experience conducting interviews, leading requirements gathering sessions, and similar methods to elicit and document user requirements etc.
Experience conducting business process analysis
Experience developing business requirements specifications
Experience analyzing and modeling business process and data requirements
Experience communicating effectively with people in various formats to answer questions, gather feedback, gain agreement, and explain information or decisions to varied audiences
Skill and/or experience in workload organization and prioritization
Experience mentoring and coaching team members in business analysis methods and tools
Ability to coordinate diverse activities to ensure completion of projects and assignments
Skill managing multiple and competing priorities with short deadlines including the ability to use sound judgment and critical thinking to interpret, prioritize and follow policy direction
Experience analyzing and compiling information and presenting it both verbally and in writing to varied audiences
Experience making business recommendations and solutions based on data analysis
Experience developing implementation plans
Experience using Microsoft Visio, Excel, Word and PowerPoint

Qualifications & Desired Attributes:

You must have the following to meet the minimum qualifications for this position:

Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree related to Computer Science or Business Process Management; AND four years professional-level evaluative, analytical and planning work related to information technology, business process management, or project management.
OR
Any combination of experience and education equivalent to seven years of professional-level evaluative, analytical and planning work related to information technology, business process management, or project management.
In the “Work History” section on your application you must clearly describe your experience in each of the areas listed.

Additional Information:

This recruitment will be used to fill one current vacancy. This position is represented by the Service Employees International Union. This is a full-time limited duration appointment currently funded through June 30, 2013. Continuation beyond that date will be subject to available funding.

In addition, we will consider applicants that are interested in applying as a job rotation and/or as an underfill at the Operations and Policy Analyst 2 level. Minimum qualifications for Operations and Policy Analyst 2 are:

Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree related to Computer Science or Business Process Management; AND two years professional-level evaluative, analytical and planning work related to information technology, business process management, or project management.
OR
Any combination of experience and education equivalent to five years of professional-level evaluative, analytical and planning work related to information technology, business process management, or project management.

Prospective employees are subject to an extensive background check that may include, but not be limited to, validation of all application materials, prior employment and personal references, credit history, driving records, and fingerprint-based state and federal criminal and civil records. Adverse background data may be grounds for immediate disqualification.

For budgetary reasons, the State of Oregon requires employees to take mandatory unpaid furlough days. SEIU represented employee furlough days are agreed upon in the current collective bargaining agreement. The number of required furlough days will be set by salary and start date within the biennium.

Your application materials will be reviewed to determine that you have the education and/or experience required for this position. Notice of results will be sent by e-mail. The timeframe for the notice of results may vary depending on the volume of applications received for this recruitment.

Note: OST does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Justice form I-9, confirming authorization to work in the United States.

OST is an equal opportunity, affirmative action employer committed to a diverse workforce.

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