PRCHN Deputy Director
Case Western Reserve University - Cleveland, OH

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POSITION OBJECTIVE

The deputy director will manage the day-to-day operations of the PRCHN, a community-based research center.The deputy director works closely with the director, the associate directors, and the center administrator in the development, implementation, and coordination of health promotion/disease prevention research and training initiatives. Specifically, this involves strategic planning, building organizational structures that support a collaborative work environment, managing day-to-day center operations, establishing a professional development program for staff, and collaborating with numerous university and community partners to advance the center’s mission and goals.

The CWRU Prevention Research Center for Healthy Neighborhoods was established in 2009 with funding from the Centers for Disease Control and Preventions as one of 37 centers across the country. The mission of the PRCHN is to foster partnerships within urban neighborhoods to develop, test and implement effective and sustainable strategies and interventions in preventing and reducing the burden of chronic disease. We do this by collaborating with neighborhood residents, leaders and community organizations in Greater Cleveland to address the significant environmental and lifestyle issues that serve as barriers to good health. In addition to the funding support from the CDC, the Center is supported by funding from CWRU School of Medicine, the Department of Epidemiology and Biostatistics, federal competitive research grants, including the CDC and NIH, private foundation grants and contractual agreements.

ESSENTIAL FUNCTIONS

Operations

1. With the director, develop a business plan for the center that incorporates the scientific vision, strategic goals and objectives, project management, and integrated financial plan. Work directly with the center administrator to confirm and monitor linkages between the budget and strategic planning objectives. Work closely with director on strategic planning initiatives.

2. Supervise five PRCHN core teams: Communication and Dissemination, Training and Mentoring, Technical Assistance/Program Evaluation, Community Engagement and Data Surveillance and Survey Development. This includes directly supervising the core coordinators and working with the faculty member overseeing the core to administer personnel policies and procedures and monitor performance.

3. Develop and oversee the professional development of the center’s research personnel, including core research projects, the IMPACT study and city-wide environment audits.

4. Lead the center management team (CMT) to coordinate core activities and programs/projects. This involves working closely with principal investigators, core leaders, and project coordinators/managers.

5. Manage the operational concerns for the center. Serve as an advisor to the director for all matters pertaining to the center and its research projects. Clearly communicate university human resource, operational and research policies and procedures.

6. Serve as a resource to all staff and faculty in the center, providing guidance on administrative operations, personnel management, professional development and organizational development.

7. Manage the staffing structure of the center and in coordination with the center administrator develop and manage the staffing budget based on current funding support. Coordinate staff resources to support center operations, to maximize productivity, and to effectively facilitate communications across core services and projects based on the center’s strategic plan and objectives.

8. Manage the development and direct the implementation of administrative goals, objective, policies, and procedures, priorities and work standards for each assigned service area. Develop and prepare reports and analyses to support the planning process and to monitor implementation. Serve as the primary reporter to the DCD and other federal funders with regard to programmatic and research scopes.

9. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems and internal reporting relationships; identify opportunities for improvement, direct the implementation of changes.

10. Working with the center administrator, supervise the allocation and utilization of the space, furnishings, and equipment within the center’s physical plant.

11. Consult with the center administrator on human resource issues, including hiring, promotions, salary adjustments, and other personnel matters to assure equity across projects.

12. Manage special projects as determined by center director

13. Coordinate the development of processes, events, and norms to sustain a healthy organizational culture, including regular staff meetings, feedback systems, social events, and other communication strategies. Establish and ensure adoption of a standardized method for establishing and posting meeting agenda and minutes.

Planning, Evaluation and Reporting

1. Coordinate yearly operational and research planning, working closely with core coordinators and project coordinators.

2. Work with the director and the community engagement coordinator to develop and maintain well-functioning Network of Community Advisors (NOCA) and Executive Advisory Committee, assuring that the voice of community partners is represented and input from community and university leaders is sought. Work closely with leadership and staff to set agendas and manage needed follow-up activities. Serve as a critical link between strategic directions articulated by the director, the associate directors and advisory committees.

3. Develop and manage the system for capturing ongoing center evaluation and continuous quality improvement metrics, and working closely with the associate directors and evaluation coordinator to ensure that data is being captured in a timely and accurate way.

4. Serve as the primary contact for reporting all evaluation metrics to the national PRC office.

5. Work closely with center external partners to ensure effective planning and communication.

Grant Writing and Research Activities

1. Coordinate efforts for the CDC 5-year renewal competitive grant process for Prevention Research Centers. Develop, manage and monitor grant preparation tasks assigned to staff (i.e. letters of support, appendices). Work with director to develop the five-year budget based on staffing plan and research activities for each core projects. Serve as primary member of the grant writing team.

2. Oversee the development of the center’s annual work plan and progress report for the PRC program office. Provide guidance to the center’s core research and special interest project coordinators in the development of these required plans and reports through regular meetings and work plan reviews.

3. Serve as the primary oversight for the center’s core project(s); working with core project staff to ensure that the core project(s) stay on timeline, help troubleshoot programmatic, personnel and study design issues that arrive, and provide regular updates to the director on core project(s) status and timelines.

4. Maintain relationships with potential and current sponsors and negotiate funding to support the center’s mission, goals and projects.

5. Coordinate and administer the affiliated faculty program, identifying and recruiting potential fellows, communicating research opportunities, supporting research interest groups.

Communications and Dissemination

1. Collaborate with university and community partners to advance the center’s mission and goals. Serve as the liaison and coordinator to the Community Advisory Board and the Executive Advisory Board and mange the committees’ agendas and projects; maintain relationships with affiliated faculty of the center; and maintain relationships with community leaders and organization to identify and solicit potential funding sources.

2. Oversee the implementation of the center’s communication plan that is consistent with the vision, mission and strategic planning effort of the center to foster continued and expanding partnerships within the university and in the community.

3. Provide leadership in developing systems, strategies and products that support the overall center communication strategy to both internal and external stakeholders.

4. Supervise the communications specialist, providing content guidance and editing, as needed, for center communications, including the website, Web 2.0, newsletter, press releases, posters, displays, and feature articles for external publication.

5. Represent the center at selected national, state and local meetings and conferences to present center accomplishments and information about the center’s mission, research, training and products.

6. Track and disseminate center accomplishments, opportunities, events and impact to diverse audiences , including the CDC and other funders

Training

1. Work closely with the training and mentoring core coordinator to coordinate and market PRCHN training opportunities, tools and resources for staff, students, community practitioners and community health advocates.

2. Collaborate with human resources personnel to develop and implement a center-specific staff/student orientation to center projects, services and procedures.

3. Establish a training program for staff, including identifying resources and opportunities available for staff development and training and develop a system to ensure consistent access to these opportunities.

4. Coordinate and support student mentoring experiences across projects to facilitate efficient training and exposure to the breadth of HPDP resources and activities.

NONESSENTIAL FUNCTIONS

1. Attend and participate in weekly staff meetings.

2. Perform other duties as assigned.

CONTACTS

Department: Contact with faculty and staff of the Prevention Research Center for Healthy Neighborhoods and the Department Epidemiology and Biostatistics.

University: Regular contact with affiliated faculty and staff in other departments, administration, research administration, etc.

External: Direct contact local, state and national partners, as well as other PRCs across the country. Serve as the primary liaison to the national PRC office at the Centers for Disease Control and Prevention (CDC), a primary funder of the PRCHN.

Students: Contact with student employees.

SUPERVISORY RESPONSIBILITY

Supervise the schedules and work of the core coordinators (training and mentoring, communication/dissemination, data surveillance, technical assistance and program evaluation, and center evaluation). Conduct annual performance reviews of all core coordinators.

QUALIFICATIONS

Experience: minimum of 5 years of progressively responsible operational and/or supervisoryexperience required, preferably in an academic or public health setting.

Education/Licensing: Master’s degree in public health, health care administration, or related field.

REQUIRED SKILLS

1. Demonstrated experience in managing strategic and organizational planning activities within a complex organization, preferably in an academic or public health setting.

2. Understanding of and/or experience working in a scientific/public health research environment is highly desirable.

3. Understanding and/or experience with community-based research approaches is also highly desirable.

4. Experience developing or managing budgets.

5. Professional and effective oral and written communication skills; and good interpersonal skills with the ability to work and communicate with various individuals within and external to the University. Must demonstrate good presentation skills and the ability to articulately and accurately relay information to others in a formal and informal setting.

6. Strong organization skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.

7. Effective management skills; ability to lead, train, work with, and elicit cooperation from team members and staff.

8. Ability to work effectively independently and collaboratively within a team. Must be highly motivated, responsible, dependable and a self-starter.

9. Effective problem-solving skills; must demonstrate excellent analytical skills, sound judgment and good decision-making.

10. Must demonstrate innovation and the ability to develop new ideas, procedures and systems in order to enhance efficiency and effectiveness.

11. Must demonstrate flexibility and ability to work under pressure; must be able and willing to conform to shifting priorities, demands and timeline.

12. Proficiency in Microsoft Office, database applications, and with internet navigation.

13. Must demonstrate willingness to learn new concepts, procedures, processes, and computer programs as needed.

WORKING CONDITIONS

There are no special health or safety hazards, environmental conditions or hazardous equipment or supplies. However, the staff member will need to work collaboratively in a community environment. Occasionally it may be necessary to travel throughout the community to meet with community partners. Flexibility in work schedule, such as weekends, evenings, or early mornings may be required to accommodate the schedules of our community partners and grant deadlines.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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