The Financial Information Services Agency (FISA) is an information technology service agency responsible for data processing functions and operations for a broad range of City systems. FISA seeks to hire a Procurement Services Analyst to work within the Procurement Services unit of the Legal and Business Services Group. The Analyst will be required to perform and administer difficult procurement work with IT professionals, oversights and vendors. The Analyst will be required to conduct complex studies using quantitative analysis, cost analysis and other research techniques. The duties and responsibilities of the prospective candidate will include, but not be limited to the following activities: Under direction, with wide latitude for for the exercise of independent judgement and decision making, perform both routine and highly complex professional work involved in the agency's procurement activities, including budget work. Responsible (from start to completion) for a broad range of procurements including but not limited to the planning, development and management of procurements and renewals, including tracking procurements and agreements once in place, and assuring that inventory is accurately recorded in FISA's current asset management repository. Make recommendations to, consult with, and advise internal agency clients on procurement methods, strategies and contract administration issues associated with procurements. Work with the Technical Staff in the preparation of specifications for highly complex and specialized IT procurements. Coordinate the development and modification of contract documents and requirements with FISA ' s legal department; interface as required with FISA legal to resolve procurement issues. Take the lead on highly visible and critical agency procurements ensuring that all the necessary administrative and procurement steps have been taken. Prepare and evaluate complex solicitations and bids, coordinate selection activities and make recommendations for contract awards, modifications, special purchases, etc. Move all procurements through the administrative and oversight processes in a professional manner and in a way that meets the agency's business needs. Monitor vendor and procurement compliance with all applicable laws, particularly procurement-related Local Laws, (e.g. Chapter 13 of the City Charter, Procurement Policy Rules) and Audit requirements. Prepare written justification and all documentation required for procurement processing and post-award actions; draft and develop contract documents, perform analyses and monitor vendor qualifications on responsiveness and responsibility. Confer with and advise management of critical issues in a timely manner and provide suggested solutions related to procurement and contract management. Perform other duties as may be required. Serve as a mentor to junior members of the procurement staff. During the temporary absence of supervisor, may perform supervisor's duties.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Strong analytical skills with a demonstrated commitment to detail and organization; strong ability to handle multiple activities concurrently and on an on-going basis; proven ability to manage a large workload within tight time constraints. Familiarity with Hardware/Software configuration specifications is desired. Ability to establish and maintain cooperating working relationships with a diverse population of staff, including IT professionals. Knowledge of procurement practices and principles is desirable. Able to make sound decisions using excellent judgment; proven ability to work independently in a fast-paced environment. Possess a strong work ethic, coupled with integrity, flexibility and professional/ethical behavior; proven ability to address problems and obtain solutions in dealing with both internal and external issues; proven written and verbal communication skills.
External applicants please visit https://a127-jobs.nyc.gov/ to apply to Job ID # 114842. Current NYC employees may apply via Employee Self Service (ESS). While all complete applications will be given consideration, only candidates selected for an interview will be contacted by FISA.
FISA IS AN EQUAL OPPORTUNITY EMPLOYER.
Monday - Friday 9am to 5pm
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.