PROPOSAL COORDINATOR
Zachry Holdings - San Antonio, TX

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Job Description:
Zachry Industrial, Inc. is looking for a Proposal
Coordinator to carry out corporate policies and
procedures in regard to the preparation and reproduction
of proposals, qualifications, presentations, and other
activities in relation to the proposal process.

Job Responsibilities:
  • In conjunction with the Business Development
Manager, lead and manage the Proposal Team and
Proposal Product development utilizing corporate
policies, processes and procedures, such as Deal
Architecture.
  • Receive qualification packages, requests for
information and requests for proposal packages from
Business Development. Evaluate packages and work
with appropriate support groups to gather accurate
and current responses.
  • Work closely with Business Development Manager,
Sector Leads, Account Executives and Deal Chair to
develop proposal related tools, such as
responsibility matrix, calendar, team roster, etc.
Manage proposal calendar and schedule proposal
related meetings in order to meet project
milestones.
  • Work closely with attorney and legal department to
appropriately manage and store records related to
customer’s confidential information.
  • Develop and maintain databases and web-based sites
(SharePoint) in order to effectively share customer
information and internal proposal tools with
Proposal Team members.
  • Update and maintain accurate databases, logs,
matrixes and salesforce.com for use in proposal
development.
  • Throughout the proposal development, work closely
with Business Development Manager to ensure
compliance with customer RFP requirements and
internal quality standards.
  • Collect, proofread, edit and format all incoming
proposal related deliverables.
  • As appropriate, schedule lead and/or participate in
all applicable proposal related meetings/events.
  • Monitor and evaluate proposal process from start to
finish, identifying areas of concern and work with
appropriate team members to mitigate and eliminate
these concerns. Manage the process throughout to
ensure that deadlines are met.
  • Lead and coordinate the final proposal product
production to assure quality and timeliness of
product to our customers.
  • Follow close-out procedures for all proposal
efforts.
  • Assist ESD with the development with other requests
  • presentations, information packages, reports as
needed.
  • Post
Job Requirements:
  • Good written and verbal communication skills;
editing and proofreading experience
  • Good people / relationship building skills; Good
leadership skills
  • Good working knowledge of Microsoft Office Suite and
experience with Adobe Professional
  • Well organized; detail oriented; ability to
multi-task
  • Field or Technical knowledge is helpful