PT Administrative Office Technician
Harrisburg Area Community College - Harrisburg, PA

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Positions in this class typically require: fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Advertised Hiring Range
$13.85 (min) to $17.32 (mid)

Duties
Responsible for performing more complex data entry, compiling reports, transcribing meeting minutes, creating basic correspondence, conducting research, and performing basic quantitative quality assurance reviews. Basic knowledge of applicable laws and regulations and departmental polices and procedures are required at this level.

Classification DescriptionList the broad major functions of the position.
1. Performs various routine clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; maintaining calendars; keying information into databases; making photocopies; performing data entry; faxing documents; typing; and word processing.

2. Processes information in specified computer system; creates and updates forms, letters, contracts, spreadsheets, tests, and calendars within established guidelines. 3. Types a variety of documents with utmost accuracy, which may include: correspondence, reports, memos, notices, forms, contracts, schedules, meeting agendas and minutes, and/or other related materials.

4. Maintains a variety of files and records which may include entering, sorting, and verifying data into an assigned computer system.

5. Assists in preparing, maintaining, and processing payroll and related documentation files; monitors and tracks timesheets as needed and investigates payroll problems.

6. Assists with coordinating department activities, such as tracking work and change orders, generating and tracking purchase orders, arranging for equipment repair, researching information, and providing related support.

7. Performs spot checks of inventory and requisitions supplies as needed.

8. Performs other duties as assigned.

Minimum Qualifications
High School Diploma or G.E.D., and two years of general clerical and/or customer service experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Job Specific Task List
-Assist students with registration.
-Greet, assist, and/or direct visitors to the Welcome Center/Financial Aid
-Manage multiple telephone lines
-Schedule advising/counseling appointments for students
-Record and distribute meeting minutes for multiple groups
-Hire, train and manage student employees
-Assist with preparation for various meetings and campus events
-Provide advising information to future students and other visitors; provide back-up coverage in the Welcome Center in special cases.
-Assist with scheduling of staff for weekly, monthly, semi-annual, and annual events, such as Admission/Financial Aid Information Sessions, New Student Orientation, Financial Aid Night, and Open House

Qualifications: Preferred Experience
- Previous experience in Banner
- Ability to work in a fast-paced environment
- Bilingual preferred (Spanish)

Licensing Requirements
-None Required.

Job Open Date
03/15/2013

Job Close Date
03/22/2013

Open Until Filled
No

Harrisburg Area Community College - 18 months ago - save job - block
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