PURCHASING AGENTS
PeopleFirst Florida HR - Orange County, FL

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

850 / CONTRACTUAL SERVICES

SELECTED EXEMPT SERVICE

POSITION NUMBER: 55010766

BROADBAND OCCUPATION: Purchasing Agents

Completed State of Florida applications are required and should be submitted on-line through this website. If you need assistance, call 1-877-562-7287 (TTY applicants call 1-866-221-0268), and a People First customer service specialist will assist you. Current State of Florida Applications may be faxed to People First @ 1-888-403-2110. All applications must be submitted by 11:59 P.M. Eastern Time on the closing date, or unless otherwise specified in the advertisement.

POSITION LOCATED IN: Ocoee, Orange County

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications.

POSITION DESCRIPTION: Procures goods and services utilizing formal procurement methods. Assists cost center managers in the preparation and development of the formal procurement documents. Reviews such documents for accuracy and completeness. Processes the formal procurement using the Vendor Bid System. Prepares procurement addenda as required, conducts pre-bid conferences, bid openings and post awards. Conducts specification and price negotiations with vendors and leading negotiation teams on complex and costly products and services.

Provides cost center managers assistance in the procurement of a range of supplies, services, and equipment in consultation with managers, analyzes and researches the alternatives and makes recommendations for the cost effective means of procurement. Determines proper procurement method in accordance with Florida Statutes (F.S.) 287 and Florida Administrative (F.A.C.) 60A. Determines whether to acquire goods from Pride/Respect, state contract, agency term contract, outside sources, or from an outside vendor. Obtains price quotes for other than formal procurements and determines if funds are available. Works with cost center managers to resolve purchasing issues and recommends the most appropriate alternatives. Alerts cost center managers to unusual purchase activity.

Maintains and updates MyFloridaMarketPlace (MFMP) system on Florida Turnpike Enterprise procurements and trains requestors and vendors on the use of MFMP system and procedures. Reviews purchase requests, master agreement requests, and change orders such as renewals, amendments and modifications for completeness and accuracy and approves same in MFMP. Uses State Purchasing System (SPURS) to determine vendor Minority Business Enterprise (MBE) availability (where applicable). Enters encumbrance information into the system and ensures coding and funding in MFMP and Florida Accounting & Information Resource (FLAIR) are correct. Has a purchasing card which allows a maximum single purchase of $20,000 or greater; has financial disclosure responsibility in accordance with Section 112.3145 F.S.

Maintains files, contracts, reports, and assorted information on purchasing and vendor activities. Updates State and Department of Transportation (DOT) purchasing contract reference files for weekly changes. Monitors MBE goals as established by central office. Compiles information and reports to Central Purchasing office on the 90 day spending plan in compliance with the Governor's One Florida Program.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of Invitation to Bid (ITB), Request for Proposal (RFP), and the Invitation to Negotiate (ITN) process. Knowledge of various procurement methods and purchasing systems; Skills in negotiating contracts and contract procurement. Ability to analyze price proposals for cost effectiveness. Ability to use purchasing systems. Ability to analyze bids and packages. Ability to communicate effectively orally and in writing. Ability to use electronic mail. Ability to deal with internal and external customers in a courteous manner. Ability to plan and organize work assignments. Ability to prioritize work and to meet deadlines. Ability to maintain a strict attention to detail. Ability to remain calm and effective under pressure. Ability to learn and apply procedures, rules, guidelines and regulations related to procurement. Ability to research data, analyze data and draw conclusions. Ability to work with time-sensitive procurements.

SPECIAL NOTES: Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The Department of Transportation hires only U.S. citizens and lawfully authorized alien workers. An Employment Eligibility Verification check will be conducted using the U.S. Citizen and Immigration Services’ electronic database (E-Verify) on each new employee.

The Department of Transportation supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Transportation is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

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PeopleFirst Florida HR - 13 months ago - save job