Under limited supervision or under supervision of an attorney, provides legal research support and screens, reviews, analyzes and organizes case-related material required for court presentation and/or case settlement in both the criminal and civil courts. Drafts agreed summary and default judgment motions and orders. Drafts various pleadings, discovery, motions, affidavits, and subpoenas. Manages attorney caseloads. Performs complex discovery work and assists attorneys in all facets of legal work related to advanced felony and other cases. Supervises the work of assigned paralegal and secretarial support staff.
This is the second in a series of two paralegal-related job classifications within the Administrative Support job family . This classification is distinguished from the Paralegal in that incumbents supervise other Paralegals and serve as the primary agent in the research and drafting of legal memoranda on substantive and procedural legal topics. Incumbents also have a more pronounced role in the discovery process and high profile felony cases. Incumbents assist attorneys in analyzing, evaluating, developing and implementing process and systems to create more efficient work flow procedures. Sensitivity to detail and confidentiality. Customer and client contact. This classification may require work in secure facilities.
Duties and Responsibilities:
- Supervises, trains and coordinates work assignments of paralegals, secretarial, clerical, and other staff. May participate in paralegal, secretarial, clerical or other staff selection, promotion or retention processes and may help to evaluate them. May also chair and conduct monthly paralegal staff meetings.
- Assists attorney(s) in all stages in preparation for trials, court and administrative hearings, depositions, meetings and other proceedings. Preparation may include, but is not limited to, coordinating witness appearance in court, investigating facts, filing pleadings and orders, drafting correspondence to victims, clients, attorney(s), governmental agencies, law enforcement agencies and the general public as to the status of cases, contracts, or opinions. Coordinates, assembles, and prepares evidence, exhibits, affidavits, and other documents for use in court, administrative and other legal proceedings. Prepares trial notebooks. Appears in court with attorneys to take notes and follow up on items requested.
- Coordinates complex discovery, including drafting, responding and calendaring of interrogatories, requests for disclosures, requests for production, requests for admission and other requests for information in accordance with local, state, federal, administrative and agency rules and procedures.
- Researches and analyzes legal sources such as statutes, code law, administrative records, opinions, articles, land titles, abstracts, legislative histories and rules and regulations. Prepares and drafts legal memoranda on substantive and procedural legal topics consistent with research findings.
- Reviews, screens, and analyzes case-related materials for assigned cases and provides summary of facts to assigned attorneys. Conducts legal research assisting attorneys in case preparation, as required. Retrieves information from computer to assist case documentation and obtains other agency information related to case preparation. May locate and interview fact and expert witnesses. Maintains statistical records and prepares reports. Drafts, prepares, reviews, cites, checks and edits pleadings, motions, briefs, abstracts, legislative histories, petitions, answers, summary judgments, and other legal documents. Negotiates agreed judgments with defense attorneys. Drafts judgments, orders, contracts, payment agreements and other documents for assigned cases.
- Prepares and organizes pretrial case materials. Preparation may include, but is not limited to, obtaining, indexing and outlining criminal histories, offense reports and other relevant documents, analyzing jury lists and preparing and filing subpoenas and other legal documents. Meets with plaintiffs, respondent's or defendant's attorney(s) to provide case information or discovery.
- Files documents with the court and appears on behalf of supervising attorney at civil court uncontested docket.
- Manages attorney's case load, including scheduling, prioritizing, attending initial expert and fact witness interviews, investigating, organizing files for research and analysis, attending and analyzing depositions, preparing chronologies, fact summaries and witness files. Maintains court settings for attorney's calendar. Responds to inquiries related to the cases pending and returns messages for assigned attorneys.
- Assists in analyzing, evaluating, developing and implementing processes and systems to create more efficient workflow procedures in the criminal justice system.
- May educate and train employees regarding potential liabilities in law enforcement and correctional facilities.
- May attend meetings, post meeting agendas and assist with Public Information Act requests.
- Performs other job-related duties as assigned.
Education and Experience:
Bachelor's degree in Paralegal Studies, Public Administration, Business Administration or a directly related field AND three (3) years experience as a paralegal;
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements:
Paralegal Certificate from a professionally recognized Paralegal/Legal Assistant program.
Typing Test documentation is required with the on-line application
Typing Speed: 65 wpm
Project, lead or supervisory experience.
Knowledge, Skills, and Abilities:
- Federal, State, Local and County applicable laws, rules, regulations and guidelines.
- Law office management and administration.
- Policies, practices, procedures and legal terminology related to court system.
- Criminal and/or civil justice system policies and procedures.
- Discovery process.
- Open meetings law and the Public Information Act.
- Current legal trends in the interaction of law and professional ethics.
- Statistical and record keeping applications, including databases and spreadsheets.
- Business letter writing, grammar and punctuation, and report preparation.
- Acquiring, maintaining, organizing, analyzing and summarizing case evidence.
- Crafting legal documents.
- Working with witnesses, victims, attorneys and other court staff.
- Understanding legal terminology and English grammar.
- Operating a variety of modern office equipment, including a computer.
- Both verbal and written communication.
- Supervise and train clerical and administrative employees.
- Perform legal research.
- Accurately and succinctly summarize legal information.
- Prepare and draft legal memoranda on substantive and procedural legal topics consistent with research findings.
- Establish and maintain effective working relationships with County employees and officials, judges, attorneys, court personnel, other participants in the civil justice system, representatives of outside agencies, and the general public.
Work Environment & Other Information:
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Hours; 8:00 AM to 5:00 PM Monday through Friday
Location: 509 W. 11th Street, Austin
Department: District Attorney
Criminal & Employment Background Check Required