Employees in this role deal with subjects primarily legal in nature and must be familiar with legal terminology. Employees provide paraprofessional legal support to attorney(s) with their research and trial preparation. May specialize in litigation, bankruptcy, real estate, labor and employment, legislative affairs, or government operations and commercial law.
Examples of Work:
- Provides administrative and litigation support to attorney(s).
- Communicates with clients, vendors and witnesses. May conduct preliminary and or routine witness interviews.
- Helps prepare documents such as pleadings, applications, declarations and motions, initial draft of routine legislation.
- Drafts, reviews and revises legal and professional documents.
- Reviews and analyzes documents and data to prepare matters for legal representation.
- Maintains, organizes and creates resources and databases.
- Coordinates and schedules conferences with clients, witnesses and opposing parties.
- Analyzes plans, data, and prepare pleading and related documents. Obtain data from clients and second parties.
- Creates letters, basis of claims, and other forms. Creates documents from templates as necessary.
- Tracks and prepares electronic and hard copy reports and summaries, contracts or legislation.
- Monitors all litigation cases docketed via an electronic filing system and provide regular updates and calendaring and internal pleading files.
- Establishes, organizes and maintains physical evidence and exhibits, attorney notebooks, witness notebooks, document indexes and lists.
- Organizes and compiles documents relating to litigation, contracts, closing documents, legislation and land use.
- Coordinates all procedures necessary to conclude the acquisition or disposition of real property
- Closes transactions by preparing and delivering necessary documents, contracts, and assists in closing.
- Handles electronic filing, files briefs, legislation, and coordinate contract tracking
- Manage client expectations.
- Calendar scheduling and follow up for deadlines.
- Schedules and manages witness through litigation process
- Performs other duties as may be assigned from time to time.
Knowledge, Skills and Abilities:
- Knowledge of legal principles and practices at a level normally acquired through formal paralegal training and associated experience.
- Proficient in Word, WordPerfect, Outlook, Access and Excel data program management; knowledge of TABS3 software is a plus.
- Exceptional ability to organize and prioritize numerous tasks and complete them under time constraints.
- Ability to concentrate and pay close attention to detail for up to 75 percent of the work time when evaluating legal matters.
- Ability to proofread materials for contextual, grammatical, typographical, or spelling errors.
- Interpersonal skills critical in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
- Work occasionally requires a high level of mental effort and strain while organizing and maintaining multiple cases.
- Work may occasionally require more than 40 hours per week to perform the essential duties of the position.
- Ability to operate standard office equipment such as computers, photocopiers and fax machines.
- Ability to travel to private and public buildings locally and statewide, to assist attorneys in attending to clients’ needs on legal matters is essential.
- Ability to perform mathematical functions.
- Ability to lift 20 pounds.
- Ability to schedule and manage attorney’s appointments on calendar.
Open Requirements/Supplemental Information:
Paralegal certification is preferred. (Certified Paralegals will be deemed eligible with three years of experience related to law.) Paralegal certifications accepted include: CORE Registered Paralegal (CRP™) or PACE Registered Paralegal (RP) by the National Federation Paralegal Association®; Certified Paralegal (CP) or Certified Legal Assistant (CLA) by the National Association of Legal Assistants; Professional Paralegal (PP) by the Association for Legal Professionals (NALS).
- A five year combination of education, training, and experience related to law.
In accordance with the City of Jacksonville Ordinance 116.910, effective July 1, 2012, any person who is hired or appointed by the City of Jacksonville and does not reside within Duval County at the time of hire, will have six (6) months to establish permanent residency within the boundaries of Duval County. Failure to establish permanent residency within six (6) months shall constitute resignation from employment. Effective July 1, 2012, any person who is hired or appointed by the City of Jacksonville and does reside within Duval County at the time of hire, but subsequently moves his/her permanent residence outside the boundaries of Duval County, shall constitute resignation from employment.
ONLINE APPLICATION REQUIRED. Apply at www.coj.net , attach resume, paralegal certification, and if claiming veteran’s preference, DD-214 (Form 4), for consideration.
Although you are attaching your resume for inclusion with your application, it is important your application provides all the relevant education and experience you possess. Otherwise, your application will be considered incomplete.